Senior Leadership Compensation

The information on this website provides an overview of the roles, responsibilities, and logistics of both the UCSF Senior Leadership Compensation Committee and the UCSF Senior Leadership Compensation Team.

View the 2009-10 SMG-SLCG Process Schedule.

UCSF Senior Leadership Compensation Review Committee

The overall purpose of the UCSF Senior Leadership Compensation Committee ("The Committee") is to provide oversight and guidance to better align senior leadership compensation internally between similarly situated employees and externally with relevant labor markets. This charge will be carried out by reviewing, endorsing, and/or approving recommendations, as submitted by the UCSF Senior Leadership Compensation Team, for positions classified in the Management and Senior Professional (MSP) program, grade levels 6-9, and all Senior Management Group (SMG)  positions, other than those that report directly to the Chancellor. Reviews are limited to: Assistant/Associate VC title usage; initial classifications; reclassifications; salary determination upon promotion or upward reclassification; administrative stipends; and salary increases. Authority has been delegated to this Committee, by the Chancellor, to approve actions for which authority has been delegated to the campuses by the regents.

The following information outlines the procedures for classification, salary determination, and salary equity reviews by the Senior Leadership Compensation Committee as submitted by the UCSF Senior Leadership Compensation Team. 

• Assistant and Associate Vice Chancellor Title Usage: Requests for the use of Assistant and Associate Vice Chancellor titles must be submitted, in writing, to Senior Leadership Compensation Group (SLCG) Coordinator Ann Whisenand for evaluation and recommendation to the UCSF Senior Leadership Compensation Committee for final approval.
• Initial Classifications: A position description, organizational chart, and a completed SLCG Request Form, complete with the appropriate departmental signature authority, are to be submitted to SLCG Coordinator Ann Whisenand for review and analysis.  A recommendation will be made on the classification level to the UCSF Senior Leadership Compensation Committee. Final classification determination will be made by the Senior Leadership Compensation Committee.  For initial classifications, departments maintain authority for salary setting through the maximum of the approved salary range. Authority for the creation of new positions, classification, and inclusion in the SLCG population resides with the UCSF compensation committee, as delegated by the Chancellor
• Policy Exceptions:  Policy exceptions to the Mortgage Origination Program, moving expenses, signing bonuses, Supplemental Home Loan program, and temporary housing must be submitted, in writing, to SLCG Coordinator Ann Whisenand for evaluation and recommendation to the UCSF Senior Leadership Compensation Committee for final approval.  (If within policy, Committee Members will be apprised of their implementation for informational purposes only.)
• Reclassifications: Significant changes in the assigned responsibilities of a position may warrant review for the purposes of reclassification.  A position description, related organizational chart, and a brief outline of significant changes must be submitted to SLCG Coordinator Ann Whisenand for review and analysis.  A recommendation will be made on the classification level to the UCSF Senior Leadership Compensation Committee.  Final classification determination will be made by the Senior Leadership Compensation Committee.
• Salary Determination upon Promotion or Upward Reclassification: Departments may request salary increases upon a promotion or upward reclassification.  Requests for salary increases must be submitted, in writing, to SLCG Coordinator Ann Whisenand for evaluation and recommendation to the UCSF Senior Leadership Compensation Committee.
• Salary Equity Increases: Requests for equity increases must be submitted, in writing, to SLCG Coordinator Ann Whisenand for evaluation and recommendation to the UCSF Senior Leadership Compensation Review Committee for final approval.
• Administrative Stipends: Temporary assignments which significantly expand the scope of duties may warrant review for the purpose of temporary administrative stipends. A position description, an outline of additional duties, related organizational chart, and a brief outline of the time period and rationale for assignment must be submitted to SLCG Coordinator Ann Whisenand for evaluation and recommendation to the UCSF compensation committee for final approval.

UCSF Senior Leadership Compensation Team

The goal of the UCSF Senior Leadership Compensation Team is to support members of the UCSF Senior Leadership Compensation Committee with coordinated and equitable processes for job evaluation, salary administration, and comprehensive compensation review of positions in the Management and Senior Professional (MSP) program, grade levels 6-9, and all Senior Management Group (SMG) positions, other than those that report directly to the Chancellor. The analyses and recommendations prepared by the Senior Leadership Compensation Team are subsequently provided to the Senior Leadership Compensation Committee for review, endorsement, and/or approval.

Roles/Responsibilities of Senior Leadership Compensation Team Members

• Senior Leadership Compensation Team Chair: Ann Whisenand
  • Contact point for Office of the President for items requiring Presidential and/or Regental approval.
  • Provides analysis of all positions under review and ensures that job descriptions are completed.
  • Conducts salary/market surveys/comparisons for all SLCG positions.
  • Tracks all current positions under review as well as historical actions and maintains documentation of all review items.
  • Creates process schedule based on The Regents' calendar and SMAC meetings.
  • Prepares requests for approval memos to Chancellor and/or OP.  Prepares "Regental Items."
  • For approved requests, notifies originating source/Senior Leadership Compensation Team.
  • Primary clients: Senior Leadership Compensation Team/Chancellor’s Office/control points
  • For denied requests, notifies originating source and SLCG Compensation Team.
• Senior Leadership Compensation Team Analyst: open position
  • Sends out monthly call, to Deans/VCs/Med Ctr CEO, for review items.
  • Responsible for Senior Leadership Compensation Team meeting logistics (scheduling, agenda, notes).
  • Handles Senior Leadership Compensation Committee meeting logistics (schedules mtg; prepares review packets).
  • Reviews/fact checks all committee materials, letters, and items.
  • Primary clients: Senior Leadership Compensation Team/Chancellor's Office/control points.

Logistics of the UCSF Senior Leadership Compensation Process

All requests for review are submitted to the UCSF Senior Leadership Compensation Team for analysis. On a monthly basis, the Senior Leadership Analyst sends out a call for review items which is based on the Office of the President Senior Management Advisory Committee schedule. Review items are submitted to Senior Leadership Compensation Coordinator for evaluation and recommendation to the UCSF Compensation Committee and/or the Chancellor.

Senior Leadership Compensation Team Logistics
Event	Contact	Approximate Timing
Senior Leadership Comp Team Meetings	open position	Monthly Calls for submissions occur approximately 5 weeks before UCSF Committee meetings.
Senior Leadership Compensation Committee	Ann Whisenand	Monthly Interim items are routed for email voting.

E. Ann Whisenand, CCP
SLCG Compensation Coordinator
Tel: 415/476-4633
Fax: 415/514-3600
Email: ann.whisenand@ucsf.edu
Address: 3333 California St., Ste. 305
San Francisco, CA 94143-0832

UCSF Human Resources, 3333 California Street, Suite 305, San Francisco, CA 94143, (415) 476-1645. Sitemap | Contact