Senior Leadership Compensation
The information on this website provides an overview of the roles, responsibilities, and logistics of both the UCSF Senior Leadership Compensation Review Committee and the UCSF Senior Leadership Compensation Team.
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Senior Management Group
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UCSF Senior Leadership Compensation Review Committee
The overall purpose of the UCSF Senior Leadership Compensation Review Committee ("The Committee") is to provide oversight and guidance to better align senior leadership compensation internally between similarly situated employees and externally with relevant labor markets. This charge will be carried out by reviewing, endorsing, and/or approving recommendations, as submitted by the UCSF Senior Leadership Compensation Team, for positions classified in the Management and Senior Professional (MSP) program, grade levels 6-9, and all Senior Management Group (SMG) positions, other than those that report directly to the Chancellor. Reviews are limited to: Assistant/Associate VC title usage; initial classifications; reclassifications; salary determination upon promotion or upward reclassification; and salary increases. Authority has been delegated to this Committee, by the Chancellor, to approve salary requests up to the Regental threshold of $205,000 for MSP 6-9 positions. For requests at or exceeding the threshold or for all requests related to SMG positions, no matter the threshold, once endorsed by this Committee, subsequent Chancellor, Office of the President, and Regental approval must be obtained prior to implementation.
Members: Deans, Vice Chancellors, and Medical Center CEO
Senior Leadership Compensation Review Committee Chair: Senior Vice Chancellor Steve Barclay
SMG Coordinator: Mike Tyburski, Director - Human Resources
Senior Leadership Compensation Team Chair: Ann Whisendand, SLCG Coordinator
Senior Leadership Compensation Team Analyst: Diana Koeplin
Senior Management Group Payroll/Personnel Coordinator: Joanne Fraysse
The following information outlines the procedures for classification, salary determination, and salary equity reviews by the Senior Leadership Compensation Review Committee as submitted by the UCSF Senior Leadership Compensation Team.
- Assistant and Associate Vice Chancellor Title Usage: Requests for the use of Assistant and Associate Vice Chancellor titles must be submitted, in writing, to Senior Leadership Compensation Group (SLCG) Coordinator Ann Whisenand for evaluation and recommendation to the UCSF Senior Leadership Compensation Review Committee for final approval.
- Initial Classifications: A position description, related organizational chart, and a completed SLCG Request Form, complete with the appropriate departmental signature authority, are to be submitted to SLCG Coordinator Ann Whisenand for review and analysis. A recommendation will be made on the classification level to the UCSF Senior Leadership Compensation Review Committee. Final classification determination will be made by the Senior Leadership Compensation Review Committee. For initial classifications, departments maintain authority for salary setting through the maximum of the approved salary range, providing that the maximum does not exceed the current Regental salary approval level of $205,000. Salaries at or above the Regental threshold require approval by the UCSF Senior Leadership Compensation Review Committee, Chancellor, Office of the President, and the Regents prior to implementation.
- Policy Exceptions: Policy exceptions to the Mortgage Origination Program, moving expenses, signing bonuses, supplemental home loan program, and temporary housing must be submitted, in writing, to SLCG Coordinator Ann Whisenand for evaluation and recommendation to the UCSF Senior Leadership Compensation Review Committee for final approval. (If within policy, Committee Members will be apprised of their implementation for informational purposes only.)
- Reclassifications: Significant changes in the assigned responsibilities of a position may warrant review for the purposes of reclassification. A position description, related organizational chart, and a brief cover memo outlining significant changes must be submitted to SLCG Coordinator Ann Whisenand for review and analysis. A recommendation will be made on the classification level to the UCSF Senior Leadership Compensation Review Committee. Final classification determination will be made by the Senior Leadership Compensation Review Committee.
- Salary Determination upon Promotion or Upward Reclassification: Departments may request salary increases upon a promotion or upward reclassification. Requests for salary increases must be submitted, in writing, to SLCG Coordinator Ann Whisenand for evaluation and recommendation to the UCSF Senior Leadership Compensation Review Committee. Requests which are at or exceed the Regental threshold of $205,000 must have final approval by the Chancellor, Office of the President, and the Regents prior to implementation.
- Salary Equity Increases: Requests for equity increases must be submitted, in writing, to SLCG Coordinator Ann Whisenand for evaluation and recommendation to the UCSF Senior Leadership Compensation Review Committee for final approval. Requests which are at or exceed the Regental threshold of $205,000 must have final approval by the Chancellor, Office of the President, and the Regents prior to implementation.
UCSF Senior Leadership Compensation Team
The goal of the UCSF Senior Leadership Compensation Team is to support members of the UCSF Senior Leadership Compensation Review Committee with coordinated and equitable processes for job evaluation, salary administration, and comprehensive compensation review of positions in the Management and Senior Professional (MSP) program, grade levels 6-9, and all Senior Management Group (SMG) positions, other than those that report directly to the Chancellor. The analyses and recommendations prepared by the Senior Leadership Compensation Team are subsequently provided to the Senior Leadership Compensation Review Committee for review, endorsement, and/or approval.
- Senior Leadership Compensation Team Chair: Ann Whisenand
- Contact point for Office of the President for items requiring Presidential and/or Regental approval.
- Leads bi-weekly Senior Leadership Comp Team meetings.
- Provides analysis of all positions under review and ensures that job descriptions are completed.
- Conducts salary/market surveys/comparisons for both MSP 6 and 7 and SLCG positions.
- For denied requests, notifies originating source and SLCG Compensation Team.
- Primary clients: Deans/VCs/Med Ctr CEO/SLCG Compensation Team/UCSF Compensation Committee.
- Senior Leadership Compensation Team Analyst: Diana Koeplin
- Sends out monthly call, to Deans/VCs/Med Ctr CEO, for review items.
- Responsible for Senior Leadership Compensation Team meeting logistics (scheduling, agenda, notes).
- Tracks all positions under review as well as historical and maintains documentation of all review items.
- Creates process schedule based on The Regents' calendar and SMAC meetings.
- Handles Senior Leadership Compensation Review Committee meeting logistics (schedules mtg; prepares review packets).
- Prepares requests for approval memos to Chancellor and/or OP. Prepares "Regental Items."
- For approved requests, notifies originating source/Senior Leadership Compensation Team.
- Primary clients: Senior Leadership Compensation Team/Chancellor’s Office/OP/SMG
- Senior Management Group Payroll/Personnel Coordinator: Joanne Fraysse
- Maintains SMG Personnel Files.
- SMG Timesheet Processing.
- SMG Payroll Transactions and Processes.
- Reviews and processes all correspondence to the Chancellor and/or OP.
- Primary clients: SLCG Compensation Team/Chancellor’s Office/SMG Coordinator.
Roles/Responsibilities of Senior Leadership Compensation Team Members
Logistics of the UCSF Senior Leadership Compensation Process
All requests for review are submitted to the UCSF Senior Leadership Compensation Team for analysis. On a monthly basis, the Senior Leadership Analyst, Diana Koeplin, sends out a call for review items which is based on the Office of the President Senior Management Advisory Committee schedule. Review items are submitted to Senior Leadership Compensation Coordinator Ann Whisenand.
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Senior Leadership Compensation Team Logistics |
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Diana Koeplin |
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Ann Whisenand |
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Senior Management Group Website
Ann WhisenandSLCG Coordinator
Tel: 415/476-4633
Fax: 415/514-3600
Email: ann.whisenand@ucsf.edu
Address: 3333 California St., Ste. 305
San Francisco, CA 94143-0832