Layoff Process - Summary
Department Notifies HR of Layoff(s)
Day 60 - or earlier
Department contacts L/ER Analyst.
HR L/ER Analyst obtains:
1. Reason for layoff/RIT
2. Employee’s name 3. Employee’s classification
4. Does employee know?
5. Has manager had conversations with other targeted employees?
6. Does employee wish to exercise seniority? (See applicable contract)
7. Does an open position exist? Is it posted?
8. Have Limited appointments been checked?
9. Has a search for funds/work beenconducted?
HR L/ER Analyst provides: 1. Description of Business Plan (BP)/BP due date 2. Copy of layoff guidelines/seniority points form.
Department Prepares BP and Submits to HR
5 Working Days (i.e., Day 59 - 55)
Department prepares Business Plan and submits to HR.
Department submits “Request for Seniority Points Calculation” form to HR.
HR Reviews Business Plan
5 Working Days (i.e., Day 55 - 50)
HR L/ER Analyst asks for clarification of Business Plan, if needed, and reviews layoff unit/classification listings for point’s calculation.
HR Staff calculates seniority points.
Analyst Approves Business Plan, Department Receives Order of Seniority Day 50
If the person in the eliminated position is the most junior person, the Department may issue the layoff letter immediately; if not, the Department begins exercise of seniority.
HR L/ER Analyst approves Business Plan.
HR L/ER Analyst provides seniority points for order of bumping.
Department Conducts Exercise of Seniority
Day 50 - 30
Department responsibilities:
1. Ensure that targeted employee’s resume is updated.
2. Supervisor reviews resume(s), Skills, Knowledge & Abilities & Job Description Forms of less senior employee(s).
3. Employee bumps or supervisor documents retention of less senior employee(s).
4. Letter of retention is shared with employee.
5. Employee in targeted position has opportunity to challenge decision.
6. Follow up interviews are conducted as necessary until employee bumps or is laid off.
7. Department discusses questions with Analyst.
8. Department obtains L/ER Analyst’s approval for layoff.
9. Department writes up layoff notice.
Final Layoff Letter is Sent
Calendar Day 30
Department gives 30-day notice of layoff/RIT to the designated employee to be laid off.
Time Variables: Number of people being laid off; unusual circumstances in the department or with the particular layoff or other targeted employees, e.g., complications with individual histories; the amount of time it takes for the Department to submit the Business Plan; number of employees involved in “bumping” and how long each “bump” takes.