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UCSF HR Update; October 23, 2009

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Benefits Open Enrollment 2010

For UCSF Faculty/Staff and UCOP Staff: October 29, 8 a.m. to November 24, 5 p.m.

“Make Informed Choices”

Open Enrollment 2010 officially starts next Thursday, October 29 at 8 a.m. and ends on Tuesday, November 24 at 5 p.m. sharp! And, we have good news—despite facing historic budget challenges, the University has been able to preserve our health benefits and control premium costs for the plan year 2010. Also, the legal plan will be open for enrollment this year. Read more about plan changes that take effect next year. 

Open Enrollment provides you with the opportunity to make certain changes to your health and welfare plans and to enroll/re-enroll in the Health and DepCare Flexible Spending Accounts. Empower yourself—read all the materials so that you can make ‘informed choices’ on the benefits that cover yourself and your eligible family members!

Please note, given the up coming changes with the UCSF Medical Group, UCSF Benefits Staff will be facilitating OE Help Desks across the campus and at UCOP during November to address brief questions in person. We are not hosting an OE fair this year given there are minimal changes to the plans. 

2009 Help Desk Schedule

10/29: Mount Zion Basement Level, Outside Café, 12:00-1:30
11/02: Laurel Heights, 2nd Floor, Outside the View, 12:00-1:30
11/03: Harrison Street, 1st Floor, Conference Room 129H, 12:00-1:30
11/04: Oakland, Franklin Building, 1st Floor, Foyer, 12:00-1:30
11/04: Oakland, Kaiser Building, 5th Floor, Conference Room 512, 1:30-2:30
11/04: Parnassus, ACC Breezeway, 12:00-1:30
11/06: Mission Center Building, 1st Floor, Lobby, 12:00-1:30
11/09: Parnassus, 707 Parnassus, Dentistry Lobby, 12:00-1:30
11/09: Parnassus, Moffitt-Long Hospital Cafe, 12:00-1:30
11/10: SFGH, 2nd Floor, Cafeteria, Rear Section, 12:00-1:30
11/13: Mission Bay, Community Center Lobby, 12:00-1:30
11/17: Executive Park, 1st Floor, Conference Room 150, 12:00-1:30
11/18: 220 Montgomery Street, 5th Floor, Board Room, 12:00-1:30
11/19: China Basin, Lobby 3, 12:00-1:30

For more information, visit:

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Annual Policy Notification

Each year, UCSF provides an annual notification of important policies and guidelines to the campus community. Listed below are the policies and guidelines, accompanied by a summary of each, which you are encouraged to review.

Following the summaries included below is a list of “campus resources.” Questions and concerns should be directed to the individual(s) listed under each respective policy/guideline.

Crime Awareness and Campus Security Act (Clery Act)
The University of California, San Francisco prepares an annual security report, which includes statistics for the previous three years concerning reported crimes that occurred on campus/off campus in University-controlled buildings and on public property within or immediately adjacent to and accessible from the campus. For detailed information: http://student.ucsf.edu/clery/

Nondiscrimination and Affirmative Action Policy
It is the policy of the University of California, San Francisco to provide equal employment opportunities to all individuals without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, medical condition (cancer-related or genetic characteristics), pregnancy, age (over 40), citizenship, or service in the uniformed services (as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994). For detailed information:  http://aaeod.ucsf.edu/aaeod/P&L/Policies/2654-DSY.html

Policy on Non-Discrimination Regarding Language Spoken in the Workplace
The policy of the University of California and of UCSF is clear and in concert with Federal EEOC guidelines, which state that prohibiting employees from speaking their native language in the workplace constitutes discrimination. It is the University’s policy to comply fully with these guidelines, and employees are free to speak their native languages to their co-workers and friends in the workplace. For detailed information: http://aaeod.ucsf.edu/aaeod/P&L/Policies/2653-DSY.html

Smoke-Free Workplace
The University of California, San Francisco has adopted a smoke-free campus policy in order to minimize health risk, improve the quality of air, and enhance the environment in all facilities. Smoking is prohibited on University-owned or -leased property, buildings, vehicles, and moving equipment. Effective November 20, 2008, there will no longer be designated smoking areas located at Parnassus and Mt. Zion.  For detailed information: http://policies.ucsf.edu/550/55010.htm

The Federal Deficit Reduction Act
As a result of new federal legislation, the Federal Deficit Reduction Act provides important compliance information for all staff, faculty, contractors, and agents regarding the federal false claims act, administrative remedies for false claims and statements, the state false claims act, and whistleblower protections under these laws. These laws, including our state Whistleblower Protection laws, play an important role in detecting fraud, waste, and abuse in federal health care programs. For further information regarding UCSF’s requirements for employee education about false claims recovery under the Federal Deficit Reduction Act of 2005, please view the Annual Alert Bulletin.

UCSF Guide for Responding to Domestic Violence in the Workplace
The University of California, San Francisco, is committed to promoting the health, well-being, and safety of its students, faculty, staff, postdoctoral scholars, residents, fellows, and other academic appointees. Domestic violence affects members of the UCSF community directly and indirectly. The “UCSF Guide for Responding to Domestic Violence in the Workplace” provides prevention and early intervention strategies to help effectively address domestic violence in the workplace. It does not address the patient population. For patients, refer to UCSF Medical Center Policy 6.01.02, Domestic Violence Reporting. For detailed information: http://ucsfcge.org/programs/srvr/index.html

UCSF Policy on Sexual Violence and Campus Response/Procedures
UCSF is committed to creating and maintaining an environment free of harassment, exploitation, or intimidation, including sexual violence. Such behavior is prohibited both by law and by campus policy. For detailed information: http://policies.ucsf.edu/150/15029.HTML

University of California Policy on Sexual Harassment
UCSF is committed to creating and maintaining an atmosphere free from all forms of harassment, exploitation, or intimidation. Sexual harassment, in any form, will not be tolerated. For detailed information: http://policies.ucsf.edu/150/15013.htm

University of California Policy on Substance Abuse
In accordance with “The Federal Drug-Free Workplace Act of 1988” and the “State Drug-Free Workplace Act of 1990,” the unlawful manufacture, distribution, dispensing, possession, use, or sale of alcohol or of controlled substances by University employees and students in the workplace, on University premises, at official University functions, or on University business is prohibited. In addition, employees and students shall not use illegal substances or abuse legal substances in a manner that impairs work performance, scholarly activities, or student life. For detailed information (#150-11): http://policies.ucsf.edu/150/15011.HTM

Whistleblower Policy
Under California law and University policy, members of the campus community are encouraged to bring forward any concerns or allegations regarding improper governmental activities within the University (commonly known as “Whistleblower Complaints"). For detailed information:  http://whistleblower.ucsf.edu/

Zero Tolerance Standard for Workplace Violence
UCSF is committed to maintaining a safe workplace that is free from threats and acts of intimidation and violence. Any act of intimidation, threat of violence, or act of violence committed against any person on UCSF property is prohibited. For detailed information: http://ucsfhr.ucsf.edu/index.php/policies/article/zero-tolerance-standard-for-workplace-violence/

Campus Resources (October 2009)

  1. Crime Awareness and Campus Security Act (Clery Act)
    Clery Act (Campus Security & Personal Safety): http://student.ucsf.edu/clery/
    UCSF Police Department: http://www.police.ucsf.edu/
    On-campus tel.: 9+911; Off-campus tel.: 911(emergencies); non-emergencies: 476-1414
  2. Non-Discrimination and Affirmative Action Policy and Policy on Non-Discrimination Regarding Language Spoken in the Workplace
    Policies: http://aaeod.ucsf.edu/aaeod/P&L/Policies.html
    Affirmative Action Department: 476-4752 / Michael B. Adams, Director
  3. Smoke-Free Workplace
    Campus HR Labor and Employee Relations: 476-3905; http://www.ucsfhr.ucsf.edu/policies; http://ucsfhr.ucsf.edu/index.php/general/article/ucsf-a-smoke-free-workplace/
    Medical Center Human Resources – ER/LR: 353-4012
  4. The Federal Deficit Reduction Act
    Annual Alert: http://ucsfhr.ucsf.edu/index.php/policies/article/the-federal-deficit-reduction-act-annual-bulletin-alert/
    Audit Services: Director Abby Zubov;
    Whistleblower hotline: 502-2810
    University Wide: (800) 403-4744
  5. UCSF Guide for Responding to Domestic Violence in the Workplace
    Domestic Violence Response Guide: http://ucsfcge.org/programs/srvr/index.html
    Sexual and Relationship Violence Overview: http://ucsfcge.org/programs/srvr/index.html
    Center for Gender Equity, Sexual, and Relationship Violence Resource Program: 476-5222
    UCSF Police Department: On-campus tel.: 9+911; Off-campus tel.: 911 (emergencies);
    non-emergencies: 476-1414; from a cell phone: 476-6911
    Campus HR Faculty and Staff Assistance Program: 476-8279
  6. Sexual Violence and Campus Response/Procedures
    Center for Gender Equity: http://www.ucsf.edu/cge/
    Sexual and Relationship Violence: http://ucsfcge.org/programs/srvr/index.html
    Sexual Assault Links: http://www.ucsf.edu/cge/
    UCSF Police Department: On-campus tel.: 9+911; Off-campus tel.: 911 (emergencies);
    non-emergencies: 476-1414; from a cell phone: 476-6911
    Center for Gender Equity, Sexual, and Relationship Violence Program: 476-5222
    Campus HR Faculty and Staff Assistance Program: 476-8279
    San Francisco Women Against Rape: (415) 647-RAPE (7273)
  7. University of California Policy on Sexual Harassment
    Office of Sexual Harassment Prevention & Resolution: http://www.ucsf.edu/oshpr
    Joyce Hammel, Administrative Officer/Coordinator: 476-5186,
    Policy and Procedure: http://www.ucsf.edu/oshpr/policies/index.html
    Campus Resources: http://www.ucsf.edu/oshpr/resources/index.html
    Campus Advisors: http://www.ucsf.edu/oshpr/resources/advisors.html
  8. Drug-Free Workplace
    Campus HR Faculty and Staff Assistance Program: 476-8279/Yvette Guerrero, Manager
    Campus HR Labor and Employee Relations: 476-3905
    Medical Center Human Resources – ER/LR: 353-4012
    Student Health Services: 476-1683/Henry Kahn M.D., Director
    Office of Student Life: 476-4318/Eric Koenig, Director
  9. Whistleblower Policy
    Whistleblower Coordinator – Director Abby Zubov: hotline: 502-2810; http://whistleblower.ucsf.edu
    Policy: http://policies.ucsf.edu/150/15023.HTM
  10. Zero Tolerance Standard for Workplace Violence
    Policy and Procedure: http://ucsfhr.ucsf.edu/index.php/policies/article/zero-tolerance-standard-for-workplace-violence/
    UCSF Threat Management Team:  http://ucsfhr.ucsf.edu/index.php/assist/article/371
    UCSF Police Department: http://www.police.ucsf.edu/
    UCSF Police Department: On-campus tel.: 9 + 911; Off-campus tel.: 911 (emergencies);
    non-emergencies: 476-1414; from a cell phone: 476-6911
    Center for Gender Equity, Sexual, and Relationship Violence Program: 476-5222
    Campus HR Faculty and Staff Assistance Program: 476-8279
    Campus HR Labor and Employee Relations: 476-3905
    Medical Center Human Resources – ER/LR: 353-4012
    Legal Affairs: 476-5003

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Manager’s Toolkit for Managing Change

Budgetary and other organizational changes can cause a great deal of unnecessary strain on people and organizations. As a manager or supervisor, you have the greatest amount of influence, and can improve your team’s ability to address change and its challenges.

This toolkit will help you prepare for your role in managing change by:

To download the Manager’s Toolkit for Managing Change, log in to the UC Learning Center (http://learningcenter.ucsf.edu) with your employee id and search for “managing change”.

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UC Retirement Readiness Education Programs

Please pass this on to your colleagues, circulate invitations, post the actual scheduled workshops happening near your location, or otherwise re-broadcast these weekly reminders about our valuable (FREE) education programs for faculty and staff. Bring your lunch; your questions; your spouse/partner.

Usually there can be at least one (or more) workshop(s) per week scheduled at various UCSF locations around town. For more details and listings for upcoming scheduled presentations, please refer to our Workshops and Presentations Schedules menus found at our local UCSF HR/Benefits website.

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