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HR Update; September 14, 2012

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New HR Guides

Find simple solutions to your most pressing HR problems with HR Guides. This week, we're introducing three new guides:

Click here and bookmark the Staff HR Guides.

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2012 Holiday Schedule and Curtailment Period

This year, the holiday schedule incorporates the following dates:

Veterans DayMonday, November 12
Thanksgiving HolidayThursday, November 22
Friday, November 23
Christmas HolidayMonday, December 24
Tuesday, December 25
New Year's HolidayMonday, December 31
Tuesday, January 1

Campus department heads may choose to close their departments for the week of December 24th based on operational needs. Any closure requires notice to those unions with affected employees. If you are considering a department closure, please contact your assigned Labor and Employee Relations Consultant. For closures that affect employees on an expired contract, which in this case is the University Professional and Technical Employees (UPTE Health Care Professionals) and possibly the American Federation of State County and Municipal Employees (AFSCME Patient Care Technical) and the Federation of University Police Officers Association (FUPOA Police) will need as much notice as possible regarding whether a department intends to close in order to meet our obligations to bargain the effects of this management decision under the Higher Education Employer-Employee Relations Act (HEERA).

If a department is closed, employees will be allowed to take days off and charge them to accumulated vacation, compensatory time off, or leave without pay. In order to ensure continued paid leave status, employees who do not have sufficient vacation leave accrued may be advanced vacation leave in accordance with applicable policy and contracts.

Questions may be directed to your assigned Labor and Employee Relations Consultant.

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Fall 2012 training on Labor and Employment Issues, Reasonable Accommodation and Respect vs. Harassment

Labor and Employee Relations (LER), Disability and Managements Services (DMS) and Sexual Harassment Prevention (SHP) joined forces to create a series of fifteen (15) modules to be presented over eight (8) 2-hour sessions that discuss, address and give guidance on critical UCSF management issues (see course list below).

We are offering the complete course this fall from September 26, 2012 to November 16, 2012 (dates and times listed below and series will be repeated in spring 2013, so any session missed this fall can be attended then.)

The summer 2012 pilot series with the Medical Center's Ambulatory Care Center (ACC) management team was very well received and created a demand for the series from Campus and Medical Center departments. There is a tremendous benefit to providing the entire series (and the subject handouts that build to create a guidebook) to as many UCSF Campus and Medical Center managers and supervisors as is possible. Feedback from pilot participants included:

"...[T]hanks for your excellent presentation in yesterday's LER training. That information provided crystal clear guidance regarding an ongoing personnel issue..." "Thanks again for your leadership and emphasis on interactions that are fair and equitable and just."

"...[T]hey were not only informative, but entertaining … and explained the oft murky LER processes and the reasons behind them."

Sign-up: Please encourage (or better yet, require) supervisors or managers to attend this essential series. Please forward this information to supervisors and managers so they can register ASAP for each of the eight (8) session via: https://learningcenter.ucsfmedicalcenter.org/

If you have questions, please direct them Shelley Nielsen, Director LER, or Kate Mente, Sr. LER Advocate.

Week 1
9/26 (Wed.), 3pm to 5pm - Health Services West (HSW) Rm 300 (on Parnassus Campus; directions below)

LER Fundamentals: Supervising According to Union Contracts and the Personal Polices for Staff Members (PPSM)
Presenter: Kate Mente, Sr. LER Advocate

Ongoing Performance Appraisal and Performance Evaluations
Presenter: Kate Mente, Sr. LER Advocate

Week 2
10/3 (Wed.), 1pm to 3pm - HSW Rm 300

Empowering the Supervisor: Management Rights, Setting Expectations and Issuing Directives
Presenter: Kate Mente, Sr. LER Advocate
Performance Management: Non-Disciplinary and Disciplinary Actions
Presenter: Kate Mente, Sr. LER Advocate

Week 3
10/12 (Friday), 1:30pm to 3:30pm - HSW Rm 300

Respect vs. Harassment
Presenter: Joyce Hammel, Director, Sexual Harassment Prevention & Resolution

Week 4
10/15 (Monday), 1pm to 3pm - Cole Hall (513 Parnassus, 1st Floor)

Conducting an Investigation Prior to Discipline
Presenter: Kate Mente, Sr. LER Advocate
Attendance Monitoring
Presenter: Kate Mente, Sr. LER Advocate
Addressing Impairment in the UCSF Workplace
Presenter: Kate Mente, Sr. LER Advocate

Week 5
10/24 (Wed.), 1:00pm to 3:00pm - Cole Hall

The Layoff Process
Presenter: Kate Mente, Sr. LER Advocate
Reporting Suspected Wrong-Doing
Presenter: Kate Mente, Sr. LER Advocate

Week 6
10/31 (Wed.), 1pm to 3pm - HSW Rm 300

Reasonable Accommodation and the Interactive Process
Presenter: Judy Rosen, Manager, Disability & Leave Administration

Week 7
11/7 (Wed.), 1pm to 3pm - HSW Rm 300

The Skelly Process Presenter: Kate Mente, Sr. LER Advocate

Week 8
11/16 (Friday), 12:30pm to 2:30pm, HSW Rm 300

Understanding Grievances/Arbitrations and the PPSM 70 Complaint Process
Presenter: Kate Mente, Sr. LER Advocate
Understanding the UCSF EEO Process
Presenter: Kate Mente, Sr. LER Advocate
Understanding the Unfair Labor Practice (ULP) Process
Presenter: Kate Mente, Sr. LER Advocate

Click here for Directions to HSW.

Enter through the Main entrance, Moffitt Hospital Building at 505 Parnassus Ave, across the street from the public garage and the food court. Make a right and walk straight to Medical Sciences Building. Turn left and up a single flight of stairs leading to the right. Walk out of the courtyard glass doors and walk left to the flight of stairs into the Health Sciences West Building.

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Free UC Retirement Readiness Education Programs for Faculty & Staff

Are you ready for retirement? Start to plan now - it's never too early. Check the Retirement Readiness Workshop Schedules for new listings today!

Did You Know? You may attend a workshop at any UC campus. Just check the schedule for your preferred location and sign up online. UC Retirement Plan (UCRP): UC's Defined Benefit Plan

The UC Retirement Savings Programs: 403(b), 457(b) & Defined Contribution (DCP Plans)

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Share Your Bright Ideas

Share your Bright Ideas! Do you have an idea that will change our campus for the better? The UCSF Medical Center, UCSF School of Medicine, and Office of Sustainability now have an online suggestion box for employees to submit ideas that will improve UCSF's ability to run operations more safely, efficiently, and sustainably. Go to the Bright Ideas website to share, vote and comment on ideas.

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