HR Update; October 5, 2007

In this Edition

Reasonable Accommodation Process Changes

UCSF, like all employers, has an obligation to engage in a thorough interactive process with any employee who has a disability or health problem impacting their work to determine if a reasonable accommodation can be provided. If an employee with a disability cannot be accommodated in their current position, reasonable accommodation through placement into an open position needs to occur.

At UCSF changes have recently been developed to enhance the process of placing employees with disabilities into open positions if they cannot be accommodated in their current jobs. These changes have been developed jointly with the campus and medical center, the office of legal affairs, and have been reviewed with the control points.

In addition to robust documentation of a thorough interactive process, changes include the following:

The name of the process will be changed to Priority Reassignment. The former name was Special Selection.
When an employee cannot perform the essential functions of his/her position the employee will be eligible for Priority Reassignment.
Employees in Priority Reassignment will receive training and orientation to the program from Disability Management and Staffing and Compensation Analysts.
For a period of 90 days, Priority Reassignment candidates will have the opportunity to identify positions for which they are interested and qualified during the first two weeks the job is posted (or less if the required posting period is less than two weeks)
If determined to be qualified, the hiring managers will be notified.
Hiring managers will need to make a final determination if the priority reassignment candidate is qualified before considering other candidates.
A hiring manager determination that a priority reassignment candidate is not qualified will be need to be thoroughly documented, and will be reviewed.

These changes will become effective on October 5, 2007.

If you have questions, please contact your Sr. Disability Management Analyst. Jerry Ulmer (415) 476-0609 or Judy Rosen (415) 502-2760

Good News to About the Cost of UC Medical Plans for Faculty & Staff

We have good news to share about your medical plan costs for 2008.* While increases to gross medical plan premiums averaged more than 8%, UC worked very hard to mitigate passing the increases on to employees and most employees will experience less than a $9 increase in their monthly medical premium in 2008. In fact Blue Cross Plus and Health Net members will actually see a decrease in their monthly premium!

On average UC will continue to pay over 87% of the gross premium for your medical plan, that is 9% higher than the national employer average. Also, UC will continue its salary banding approach which ensures that those employees earning the least will continue to pay the lowest premiums. Lastly UC continues to fully pay the monthly premiums for employee vision and dental plans.

At a time when cuts in benefits are national news, we remain very fortunate that UC’s Office of the President is once again able to provide UC employees with robust Health & Welfare plan options at a fair cost for 2008.

Please stay tuned to HR Update over the next two months as we will continue to provide news on Open Enrollment 2008!

UCSF Benefits/Financial Planning
Sharing the Value of Your Benefits and Supporting Your Efforts to ‘Make Informed Choices’

* Rates for union-represented employees and are subject to ongoing collective bargaining as appropriate.

Drop-In Flu Shot Clinics

UCSF is providing free flu shots to all employees (staff, faculty, students and volunteers) with a UCSF ID from Monday, October 15 through Friday, October 26, 2007. UCSF identification is required. Appointments are not necessary. The flu shot is a safe and effective vaccine that provides immunity for the duration of the flu season. Contrary to what some people may believe, the vaccine does not cause the flu.

This year, Senate Bill 739 of the California Health and Safety Code and Joint Commission infection control standards establish new requirements for workers in an acute health care facility. Each general acute care hospital, in accordance with the Centers for Disease Control guidelines, must offer influenza vaccinations to its employees. UCSF must require Medical Center hospital staff, faculty, students and volunteers to be vaccinated, or if an individual elects not to be vaccinated, the individual must be required to declare that he or she has declined the vaccination. Declinations will be available on-line for Medical Center staff and faculty. These requirements also apply to campus-based faculty and staff who provide direct patient care in UCSF Medical Center. Langley Porter Psychiatric Institute, which also complies with Joint Commission acute hospital standards, will also require its staff to be vaccinated or complete a declination. LPPI will have hard-copy declinations forms available.

The reduction of influenza transmission from health care professionals to patients is a top priority. Health care workers may place patients or co-workers at risk of illness or death if he or she works while infected with the influenza virus. Health care workers can be infected by the influenza virus without feeling ill, pass the virus to patients, family, friends and co-workers. Please join in this effort to protect our patients and staff.

While the requirement for vaccination or declination does not apply to UCSF employees not involved with direct patient care in a hospital setting, everyone is nevertheless urged to take advantage of the flu shot program to reduce outbreak of flu in the work environment and to help their patients, co-workers, families, and themselves stay healthy during the flu season.
The drop-in flu clinic schedule — at Parnassus, Mount Zion, Laurel Heights, Mission Bay, China Basin, Mission Center Building, 2300 Harrison St., and Executive Park— will be posted on the campus-wide Occupational Health Services website.

Some additional program-specific sessions will be held for off-campus locations. Please check with your program manager for scheduled dates.

For more information about the flu vaccine and CDC recommendations, please see the CDC website.
For information about the Flu Shot program, please contact Tamara Liang, RN, at

PARNASSUS CAMPUS

Park Room, near Moffitt Café
505 Parnassus Ave, Room M-286

Monday – Friday 10/15/07 to 10/26/07 7:30am to 3:30pm

Medical Sciences Lobby
513 Parnassus Ave, Nobel Wall

Monday 10/15/07 8:30am to 4:30pm
Wednesday 10/17/07 11:15am to 12:45pm
Thursday 10/18/07 10:15am to 12:45pm
Friday 10/19/07 8:30am to 4:30pm
Monday 10/22/07 8:30am to 4:30pm
Tuesday 10/23/07 8:30am to 12:45pm
Wednesday 10/24/07 8:30am to 4:30pm
Thursday 10/25/07 8:30am to 4:30pm

ACC (Ambulatory Care Center) Building
400 Parnassus Ave, 7th flr, Conference Room 723

Thursday 10/25/07 11:30am to 3:30pm

Dental School
707 Parnassus Ave, Room D-2009

Wednesday 10/17/07 8:30am to 4:30pm

MOUNT ZION CAMPUS

1600 Divisadero St, Cafeteria, near vending machines

Monday 10/15/07 7:30am to 3:30pm
Friday 10/19/07 7:30am to 3:30pm
Tuesday 10/23/07 10:00am to 2:00pm
Thursday 10/25/07 8:00am to 10:00am

LAUREL HEIGHTS CAMPUS

3333 California St, Staff Break Room, 1st floor

Wednesday 10/17/07 3:00pm to 5:00pm
Friday 10/26/07 10:00am to 2:00pm

MISSION BAY CAMPUS

600 16th St, Genentech Hall, Room N-114

Tuesday 10/16/07 8:30am to 4:30pm
Monday 10/22/07 8:30am to 4:30pm

CHINA BASIN

185 Berry St., Lobby 7, 3rd floor, Suite 350, Room 384

Thursday 10/18/07 9:00am to 4:30pm

MISSION CENTER BUILDING (MCB)

1855 Folsom St., Room 400A

Tuesday 10/16/07 8:30am to 3:30pm
Friday 10/26/07 8:30am to 11:30am

2300 HARRISON ST.

Room H-152

Friday 10/26/07 1:00pm to 4:00pm

EXECUTIVE PARK

250 Executive Park Blvd, Suite 3400

Tuesday 10/23/07 8:30am to 12:45pm

UC Retirement Readiness Education Programs

Are your ducks all in a row? Start to plan now—it’s never too early.

UC RETIREMENT PLAN—UCRP
UC RETIREMENT SAVINGS PLANS—403(b), 457(b), and DC PLANS

Please pass this on to your colleagues, circulate invitations, post the actual schedules, or otherwise re-broadcast these weekly reminders about our valuable (FREE) education programs for faculty and staff. Bring your lunch; your questions; your spouse/partner. . .

UC Retirement Plan (UCRP)—UC’s Defined Benefit Plan
- “The Features of UCRP”
  - October 18, Mission Bay, Rock Hall – 102, 12:00 p.m. – 1:00 p.m.
- Refer to this schedule for details and future workshops
- The Future of UCRP
UC Retirement Savings Plans—the 403(b), 457(b) and DC Plans
- “Enrolling in Your UC Savings Program”
  - October 10, Mission Center, MCB 126, 8:00 a.m. – 9:00 a.m.
  - October 15, SFGH, Carr Auditorium, 8:00 a.m. – 9:00 a.m.
  - October 17, Mission Bay, GH-S 204, 8:00 a.m. – 9:00 a.m.
  - October 18, Laurel Heights, 3rd Floor, 384, 9:00 a.m. – 10:00 a.m.
- “Finding the Right Investment Strategy”
  - October 10, Mission Center, MCB 126, 10:00 a.m. - 11:00 a.m.
  - October 15, SFGH, Carr Auditorium, 10:00 a.m. - 11:00 a.m.
  - October 17, Mission Bay, GH-S204, 10:00 a.m. - 11:00 a.m.
  - October 18, Laurel Heights, 3rd Floor, 384, 11:00 a.m. – 12:00 p.m.
- “Understand the How-to’s of FITSCo’s NetBenefits Website”
  - October 10, Mission Center, MCB 126, 12:00 p.m. - 1:00 p.m.
  - October 15, SFGH, Carr Auditorium, 12:00 p.m. - 1:00 p.m.
  - October 17, Mission Bay, GH-S204, 12:00 p.m. - 1:00 p.m.
  - October 18, Laurel Heights, 3rd Floor, 384, 1:00 p.m. – 2:00 p.m.
- Refer to this schedule for details and future workshops
- Focus on Your Future!

Usually there can be at least one (or more) workshop(s) per week scheduled at various UCSF locations around town. For more details and listings for upcoming scheduled presentations, please refer to our Workshops and Presentations Schedules menus found at our local UCSF HR/Benefits website.

Upcoming Leadership Development Courses from the Center for the Health Professions

The Center for the Health Professions designs and delivers leadership development courses for health care clinicians, administrators and managers. The Center’s programs provide the training, tools and knowledge required to lead systemic improvement in health care

Change Management
November 15, 2007, 9:00 AM - 12:00 PM
Facilitator: Ed O’Neil
Location: Laurel Heights
Registration Link: http://futurehealth.ucsf.edu/Leadership/Default.aspx?tabid=1086

In today’s rapidly evolving health care environment, it is critical for managers, leaders and administrators to manage change strategically and effectively. This three-hour workshop will lead the participants through the process of facilitating change in their organization by clarifying and using core values, embracing the capacity for creativity in the development of responses, translating these into strategies, building alignment and effectively communicating their vision.

Project Management: The Basics
December 6, 2007, 8:00 AM – 12:00 PM
Facilitator: Dave Gootee, MBA, MHA
Location: Laurel Heights
Registration Link: http://futurehealth.ucsf.edu/Leadership/Default.aspx?tabid=1095

Have you recently been assigned a project or are managing a project but have not had formal project management training? If so, this class is for you! During this interactive session, you will cover all aspects of project management including defining scope, setting objectives, planning for uncertainties, developing budgets, allocating resources, managing teams, using tools to manage your project and closing out your project. Participants bring current projects to the class to use in the hands-on exercises. By the end of the session, you will have the basic project management help you need to get your project off the ground and running, as well as provide you with the necessary tools to gain credibility when speaking with senior management.

Managing Conflict Effectively
January 10, 2008, 9:00 AM – 12:00 PM
Facilitator: Ed O’Neil, PhD, MPA, FAAN
Location: Laurel Heights
Registration Link: http://futurehealth.ucsf.edu/Leadership/Default.aspx?tabid=1083

Effectively managing conflict is an important aspect of every job. Whether you interact with internal colleagues, external partners, or patients, conflict management is essential to both high quality work and strong relationships. This three-hour session will use the Thomas-Kilmann Inventory to help participants understand their own and others’ conflict handling modes in order to improve their interactions with others.

Direct questions to:
Jake Blackshear
Front Office Coordinator
Center for the Health Professions
University of California, San Francisco
3333 California St. Ste 410
San Francisco, CA 94118
Phone: 415-476-8181
Fax: 415-476-4113

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