HR Update; June 5, 2009

In this Edition

Annual June Compensatory Time Off Election Period

The collective bargaining agreements between the University Professional and Technical Employees (UPTE), Coalition of University Employees (CUE), and American Federation of State County and Municipal Employees (AFSCME) and the University provide that departments that offer compensatory time off must offer their research support professional (RX), technical (TX), health care professional (HX), clerical (CX), and service (SX) bargaining unit employees the opportunity to make an election for overtime compensation. The opportunity to choose either pay or compensatory time off (CTO) is made when hired and thereafter during the month of June. Although the contracts covering employees in the CX, RX, and TX units have expired, CUE and UPTE have agreed to allow CTO programs to continue during the status quo period.

For fiscal year 2009/2010, the employee’s election period is June 1, 2009 through June 30, 2009. For any elections made during the month of June, the employee’s election will become effective July 1, 2009.

If employees in the RX, TX, or HX do not make an election during the annual June period, their previous election shall continue. If employees in the CX or SX units do not make an election during the June period, they will receive pay for any overtime worked.

Copies of the election forms may be found on the Human Resources website. Please ensure that employees are provided the applicable form in order to make the election.

If you have questions, you may contact the Labor and Employee Relations Analyst assigned to your department/unit, or you may call Labor and Employee Relations at 476-3905.

Revised Campus Volunteer Packet

Is your department planning to host volunteers? The newly revised Campus Volunteer Guidelines provide supervisors planning to host a volunteer with procedures for obtaining identification badges, training and compliance requirements, waiver forms, and a supervision planning document.

Visit the new campus volunteer guidance webpage.

New Work Injury Reporting Hotline

Reporting a work-related injury has just become easier. Supervisors, managers, and staff can now call a toll-free number to report any injury. This new reporting service is available 24 hours a day, seven days a week. Of course, employees should continue to promptly inform their supervisor if they have been injured, and, in an emergency, urgent medical care should be sought immediately.

The new hotline will improve efficiency, expedite claims service, and reduce paperwork. Effective immediately, supervisors and employees reporting a work injury should call the following number:

877-6UC-RPRT (877-682-7778)

UCSF Implements Data Security Awareness Campaign

UCSF is taking steps to improve the security of confidential electronic data, following a campus-wide review of its data security systems, practices, and policies.

UCSF, a national leader in patient care, health sciences research, and teaching, is committed to protecting medical, personal, and sensitive data of all types - whether it’s information about patients, employees, students, donors, or research subjects.

Last year, UCSF Chancellor Mike Bishop, MD, appointed a task force to develop and implement a data security action plan in the aftermath of a few security breaches, which had the potential of exposing sensitive data and private patient information to the outside world.

UCSF is now implementing that action plan, which contains a series of recommendations based on the findings from the campuswide review. They are:

Align governance: Formalize management hierarchy and determine clear accountability for management and oversight of data security with a centralized leadership structure;
Foster a culture of compliance: Provide clear regulatory guidance and ongoing communication pertaining to privacy and security issues, especially considering the number of new state regulations in the areas of information privacy and security;
Adopt a solid policy platform: Benchmark policies against which security and privacy are maintained, and improve the process for mandating policies based on industry standards;
Address risk management issues: Assess and address the risks associated with new and existing information systems and applications;
Improve asset management: Develop a formal asset management program to keep track of information systems, update equipment, and achieve cost efficiencies in the long run by regularly evaluating databases, servers, other hardware, and software.

Read the complete article on UCSF Today.

Advancing Your Career in Uncertain Times

The UCSF Chancellor’s Advisory Committee on the Status of Women, Center for Gender Equity and Campus Human Resources present a series of workshops--free and open to all--to help you manage your career.

Improve Your Financial IQ Workshop

Take stock of your money wisdom and “Get Financially Smart!” This interactive workshop will help you improve yourself financially. Expect to succeed and learn the steps you need to stay on track. The information and handouts in this workshop will lead you through a self assessment process:

How to assess your financial position
How to determine your financial goals
How to ensure a sound retirement
How to handle your money in each stage of your life

Leona Lau, CFP ®, EA will be conducting this session. Leona is a fee-only certified financial planner and enrolled agent in private practice since 1991. She established her practice on the belief that consumers in today’s economic environment require tax and financial planning counsel with demonstrated skill and high level of experience. Her clientele includes small business owners, high net-worth individuals/couples and U.S. citizens associated with large corporations working abroad. In addition, she has provided financial information for articles on the Lifetime TV website.

Date: June 11, 2009
Time: Noon to 1 p.m.
Location: Nursing Building, Room 217 (enter 513 Parnassus Ave, see map)

**Will be simulcast to Mission Bay, Genentech Hall, Room S261 (see map) and to UCSF, Fresno, Room 116. Handouts will be available to download ahead of time on the Center for Gender Equity website.

For more information, please contact Chelsea Simms at .

Serving You: Faculty & Staff Assistance Program

Our “serving you” series reminds you and your staff about the comprehensive selection of services the Human Resources department provides to the University community. We want to keep you informed about the services we provide, as well as reacquaint you with the people who administer them. We encourage collaboration with your department and our office, and welcome the opportunity to meet with you and your staff at any time.

Featured this week:

Faculty & Staff Assistance Program: The Faculty and Staff Assistance Program (FSAP) team consists of licensed mental health clinicians. Our services are voluntary, free, and confidential and include individual counseling, consultation to managers and supervisors, and assisting in the investigation of threats and violence within the workplace (Threat Management Team). Below you will find a detailed explanation of each of our services.

Individual Counseling Services

All of us have problems occasionally, whether personal or work related. Often we can resolve them on our own, but sometimes they persist and may affect our mental and physical health, well-being, work performance, or self-esteem. This is where FSAP comes in. FSAP provides short-term assistance (up to three sessions) and will coordinate referrals to your HMO provider or other community/health care resources, depending on your situation. We offer assessment, counseling, and referral services for a broad range of personal or work-related issues that include:

Depression
Anxiety
Stress
Alcohol and Drug Abuse
Crisis Counseling
Personal or Work Relationships
Coping with Disability
Work-Life Balance
Grief and Loss
Caregiver Concerns
Transitions in the Workplace
Layoffs

Consulation to Managers, Supervisors, and Administrators

FSAP provides professional consultation to managers and supervisors of individuals, departments, and workgroups, who have employee-related issues or intra/inter-departmental concerns. Organizational consultion services are provided with a focus on organizational health. Some of the main issues and concerns that FSAP provides consultation for include:

Psychiatric symptoms or behavioral problems in the workplace
Alcohol and drug abuse
Interpersonal and departmental conflict
Employee or patient safety concerns
Organizational transitions
Layoffs
Workplace stress management
Trauma and crisis management
Organizational Counseling Interventions

Threat Management Team Services (TMT)

In conjunction with other units within the University, FSAP assists in the investigation of intimidation, threats, and violent behavior within the workplace, pursuant to the University’s Violence in the Work Place policy 150-27. FSAP’s role on the TMT at UCSF is to assess the risk of violence to a particular targeted individual or group and to advise management on how to interrupt escalation and reduce risk. FSAP will also assist those affected by the incident with counseling and referrals. FSAP’s ongoing goal is to promote health and well-being in the UCSF community.

To schedule an appointment, or to further discuss how FSAP can better assist you regarding any of the above, please feel free to contact us at 415-476-8279.

Read more about FSAP services and the people who provide them.

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