HR Update; February 13, 2009
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In this Edition
- Improving Diversity and Good Faith Efforts
- AFSCME - Service Contract Ratified
- Manager’s Tips for Training Tracking
- UC Retirement Readiness Education Programs
Improving Diversity and Good Faith Efforts
Nurturing Diversity (Educating, training and employing a diverse faculty, staff and student body) is one of the seven strategies in the UCSF Strategic Plan. The UCSF Affirmative Action Plan (AAP) provides support for the Strategic Plan and meets reporting requirements as defined by the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP). It is the responsibility of hiring managers to report all “good faith efforts”* conducted for recruitments when an AAP goal exists.
In order to provide improved support for this requirement for the Office of Affirmative Action, Equal Opportunity and Diversity and the Campus Human Resources Office have developed a reporting tool that provides current affirmative action goals for departments by reviewing their current workforce demographics and assessing AAP derived availability data to determine if there are any current department goals. In order to assist departments in meeting their affirmative action obligations when filling new positions, Campus Human Resources will be using this new tool to determine if a goal(s) exist and to provide that information to the hiring manager. In addition, HR will also provide the hiring manager with resources to assist in conducting “good faith efforts” to comply with AAP obligations. Resources will include a list of community based and professional organizations who work with minority populations, the Diversity Toolkit, Manager’s Toolkit for Recruiting, and information on Managing a Diverse Staff.
The Affirmative Action Tool is now available. Effective immediately, Campus Human Resources will be informing hiring managers who open new positions if AAP goals exist and will provide resources to conduct, document and report “good faith efforts.” The process for the report will be: Once you complete a job requisition and fill in the “good faith efforts questionnaire”, this data will be collected by HR, and will be compiled at the end of the year, and sent back to you to reflect the time period required for completing your AA/D Progress Report. You may also choose to retain copies of your questionnaires for ready access and compilation. In either case, your specialized cumulative report of good faith efforts can then be used to complete your AA/D Progress Report. For more information or to inquire about your current AA goals please contact your Recruitment Consultant or Frank Tastevin, Manager, Recruitment and Workforce Planning at 476-2703 or .
* Good faith Efforts include:
- Posting and circulating all vacancies within your department
- Identifying recruitment and referral sources which aid in the development of a diverse applicant pool
- Assuring that criteria for selection and advancement are limited to those required to perform the duties of the position, and are reasonably explicit
- Making a good faith effort to assure a diversity of input in the appointment of review committees
- Assuring that, where hiring goals have been established to increase the representation of minorities and women, they are explicitly identified to all personnel responsible for recruitment and selection
- Assuring that applicants are selected who possess the qualifications to perform the duties of the position most effectively, that the selection process facilitates attainment of affirmative action goals and objectives, and that all selection processes assure equality of opportunity
- Advertised position(s) in professional journals focusing on minority issues, minority professional organizations, and schools with high minority enrollments
AFSCME - Service Contract Ratified
AFSCME’s membership overwhelmingly ratified a multi-year Service (SX) contract that will be effective from February 12, 2009 through January 31, 2013. Highlights of the contract can be found in the University’s press release regarding the tentative agreement.
The University continues to work on implementation and finalization of the contract language. In the near future, the full contract language will be posted to the At Your Service website.
Manager’s Tips for Training Tracking
The UCSF Learning Center provides a number of benefits to you as a manager by giving you easy access to your organization’s training records. You can check transcripts, enroll, or inquire on the status of compliance training within your group. Detailed instructions on the various manager functions can be found by clicking on the Manager Guide link directly beneath your name on your homepage.
In order for many of these functions to work properly, you must ensure that each member of your team has updated their UCSF Learning Center Profile to indicate you as their manager. Log in now to update your profile with your manager’s name.
UC Retirement Readiness Education Programs
Are you ready for retirement? Start to plan now-it’s never too early.
Please pass this on to your colleagues, circulate invitations, post the actual scheduled workshops happening near your location, or otherwise re-broadcast these weekly reminders about our valuable (FREE) education programs for faculty and staff. Bring your lunch; your questions; your spouse/partner.
- UC Retirement Plan (UCRP)-UC’s Defined Benefit Plan
- “The Features of UCRP”
- February 19, Laurel Heights, LHts - 376, 12:00 p.m. - 1:00 p.m.
- Refer to these schedules for details and future workshops
- The Future of UCRP
- UC Retirement Savings Plans-the 403(b), 457(b) and DC Plans
- “Enrolling in Your UC Retirement Savings Program”
- February 23, Mount Zion, C – 126, 9 a.m. – 10 a.m..
- “Determining Your Right Investment Strategy”
- February 18, Mission Center, MCB - 126, 12 p.m. - 1 p.m.
- February 23, Mount Zion, C - 126, 10:30 a.m. - 11:30 a.m.
- “Achieving a Sound Retirement”
- February 18, Mission Center, MCB - 126, 1:30 p.m. - 2:30 p.m.
- “Understand the How-to’s of Fidelity’s NetBenefits Website”
- Coming Again Soon
- Refer to these schedules for details and future workshops
- What? Can’t wait for the next scheduled workshop?
- Arrange to have these workshops at a meeting in your department
- Click here for more details
- Focus on Your Future!
Usually there can be at least one (or more) workshop(s) per week scheduled at various UCSF locations around town. For more details and listings for upcoming scheduled presentations, please refer to our Workshops and Presentations Schedules menus found at our local UCSF HR/Benefits website.
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