HR Update; February 5, 2010

In this Edition

Take a Survey to Share Your Views about UC Retirement Benefits

*Read the Spanish version of this announcement.

Want to share your views about UC pension and retiree health benefits? You can do so via a short confidential, online survey.

Just go to the Future of UC Retirement Benefits website between February 5 and March 1 and select the survey button. The survey takes less than 10 minutes to complete and all answers are confidential.

Your responses will help the President’s Task Force on Post-Employment Benefits better understand employee preferences about financially sustainable options for future retirement benefits.

UC and the Unions are currently discussing how represented employees might participate in the survey. In the meantime, represented faculty and staff should direct their comments and opinions to their union leadership.

The independent consulting firm Towers Watson in partnership with UC Human Resources developed the survey. Towers Watson is hosting the online survey and will compile the results for UC.

Additionally, some faculty and policy-covered staff will be randomly selected to voluntarily complete a more in-depth survey about their workforce behavior and preferences. The longer survey will also help the Task Force determine whether different segments of the UC workforce have different views and preferences regarding post-employment benefits. Please complete the survey; if you receive an invitation, it’s important to get statistically valid results.

The Task Force will share survey results with faculty and staff when the analysis is complete, which is expected to be in time for the Task Force forums planned for April at all UC locations. The Task Force will consider the survey results as they craft their recommendations, which will be presented to UC President Mark G. Yudof in the summer.

If you have technical difficulties in completing the survey, please contact Koki Mori of Towers Watson at 703-258-7436 or send an email to . If you have questions about the content of the survey, please submit them via the Future of UC Retirement Benefits website.

Recruitment Rolls Out New Applicant Tracking Features: Resume Access & Screening Questions

As part of Human Resources’ continued effort to improve and expand our recruitment effort, we now have additional services available.

Our applicant tracking software has two new functionalities that allow for screening questions and direct resume access for managers. This improved technology assists with streamlined resume screening and expedited selection of top candidates. To ensure each hiring contact is aware of these new opportunities, Central HR has updated the Employee Requisition Form (ERF).

The ERF now has boxes listed to indicate if “screening questions” or “direct resume access” are desired with a requisition.

Recruitment has developed a sample list of screening questions for many job titles. Hiring managers can also create their own questions, which can be verified for legality with Recruitment and Workforce Planning Consultants. Point values are assigned to each screening question, which ensure the highest-ranking candidates rise to the top of applicant listings. This tool does not screen out any candidates and does not block anyone from applying.
Direct resume access allows hiring managers to immediately see all resumes on one screen, instead of sorting through individual resumes emailed separately via Outlook. Managers can view their open requisitions and the submitted resumes pooled under each requisition. This allows you to view applications in real time just minutes after a candidate submits his/her resume.

Improve Your Health - Take a 2010 Health Assessment

It’s not too late to get off to a healthy start in 2010 and reap the rewards. Faculty, staff, and their spouses or domestic partners enrolled in a non-Kaiser medical plan are eligible to complete the StayWell health assessment.

The health assessment is a tool for learning how lifestyle habits can affect health and well-being. After completing the online questionnaire – a process that takes roughly 10 minutes – the StayWell program creates a personalized online health assessment report. This report can provide information on individual health risks; offer information on relevant topics related to those risks; and provides tools and guidance for making positive health behavior changes, including follow-up wellness coaching, when appropriate.

The 2010 incentive is a $100 gift card for faculty and staff and a $50 gift card for spouses/domestic partners. The cards may be used at dozens of retailers, restaurants, specialty shops, and online stores. (Individuals may participate again in 2010, even if they participated last year and received the incentive for 2009.)

To qualify for the incentive:

You must be enrolled in a UC medical plan on January 1, 2010. (Employees hired after this date may still take the health assessment and participate in the wellness coaching, but will not be eligible for the incentive.)
The health assessment must be completed by April 15, 2010.
Employees represented by some UC unions may not be eligible for StayWell because participation was not agreed upon during collective bargaining. A list of bargaining units which are and are not participating is available here.

UC Kaiser Permanente members and their family members aged 18 and are not eligible to participate in the StayWell program, but they can take a free health assessment through Kaiser’s HealthWorks program.

UC Customized Learning & Development Services to Meet Your Needs

Learning and Development? Yes, that’s right! We’ve changed our name from Development and Training to Learning and Development. Why?

Our mission is to advance organizational and individual performance through learning and development solutions. In other words, we don’t just offer training classes; we help people and organizations address their learning and development needs with effective solutions.

Over the next couple of months, we will be conducting “needs assessments” to determine which learning activities would best meet campus needs. From this, we will prioritize learning and development programs and define which courses will be offered on a regular basis. Expect new courses and performance enhancement tools in addition to those with which you are familiar.

In the meantime, we are interested in your ideas and preferences for core programs that would best serve you? Please send an email to .

February 2010 Classes

Please find below a list of available learning courses for the month of February and the following link to provide you with more details regarding these offerings: http://learningcenter.ucsf.edu

NEW Offering! UC Compliance Education ARRA (Northern) – This session is specifically designed for UC audit and compliance professionals and covers the area of “Research Project Lifecycle and American Recovery Reinvestment Act (ARRA)”. You will gain an understanding of the sponsored life cycle, policies and regulations governing contract and grant administration, and roles and responsibilities of various parties in the area of contract and grant administration.

February 10, Oakland, CA (9:00 a.m. to 4:00 p.m.)

Conducting Performance Appraisals – This session helps you learn to work with your staff to reflect on progress, to examine objectives and standards of performance, and set goals for performance and development. It is the 3rd course in the performance management series.

February 18, Laurel Heights (8:30 p.m. to 12:30 p.m.)

General Ledger/Fund Accounting using OLFS WebLinks-Part II - This session builds upon the general ledger and fund accounting concepts learned in Part I as you use WebLinks reports and case studies to reconcile fund balances, correct problems, review year-end transactions, and evaluate STIP.

February 10, Laurel Heights (8:30 a.m. to 12:30 p.m.)

HR Benefits & Financial Planning – This session focuses on the important role benefits and financial planning plays in the recruitment and retention of employees in an organization and is one of a series of foundation courses designed to build a common set of core HR competencies.

February 25, Laurel Heights (8:30 a.m. to 12:30 p.m.)

HR Strategic Role of Human Resources Fundamentals – This course provides a conceptual overview of the significant strategic role that Human Resources now play in organizations. It is the first in a series of foundation skill courses designed to build a common set of core Human Resources competencies.

February 17, Laurel Heights (8:30 a.m. to 12:30 p.m.)

HR Workforce Planning & Employment – This course is intended for HR professionals and is one of a series of foundation courses designed to build a common set of core HR competencies. It focuses on HR’s strategic role in recruitment and selection.

February 25, Laurel Heights (8:30 a.m. to 12:30 p.m.)

New Employee Welcome & Orientation - This session helps new employees (fully benefited campus staff) understand UCSF, its resources, support services and prepares them to be an integral and fully contributing member of the campus community. A 2-hour UC Benefits presentation is included in each orientation.

February 10, Laurel Heights (8:00 a.m. to 12:30 p.m.)
February 24, Laurel Heights (8:00 a.m. to 12:30 p.m.)

OLPPS WebLinks – Payroll Personnel Reporting - This session provides training on how to use WebLinks to (1) create personnel reports for performance evaluation, merit review, equity adjustments and other matters associated with the renewal process and (2) download information for use in other department reports.

February 17, Laurel Heights (9:00 p.m. to 12:00 p.m.)

Recruiting and Hiring - This course equips supervisors to hire the best people and to do so in a way that is within legal parameters
- February 9, Laurel Heights (8:30 a.m. to 12:30 p.m.)

Correction on ESL – English as a Second Language Sessions

Please note the corrections on our January 22 HR Update regarding English as a Second Language offering. The correct address for this basic training in English as a Second Language (ESL) is 3360 Geary Boulevard, Training Room B. In addition, please note that the sessions (a 10-week course to meet on-the-job needs of UCSF employees) are held on Tuesdays and Thursdays during the following dates:

1/19/2010; 1/21/2010; 1/26/2010 & 1/28/2110
2/02/2110; 2/04/2010; 2/09/2010; 2/11/2110; 2/16/2010; 2/18/201; 2/23/2010 & 2/25/2010
3/02/2010; 3/04/2010; 3/09/2010; 3/11/2010; 3/16/2010 & 3/18/2010

If you have any questions regarding this program, please contact Linda Gregory, ESL Project Manager, at 353-7735 or .

UC Retirement Readiness Education Programs

Please pass this on to your colleagues, circulate invitations, post the actual scheduled workshops happening near your location, or otherwise re-broadcast these weekly reminders about our valuable (FREE) education programs for faculty and staff. Bring your lunch; your questions; your spouse/partner.

UC Retirement Plan (UCRP)-UC’s Defined Benefit Plan

“The Features of UCRP”

Schedule this workshop for your department—click here

The Future of UCRP

UC Retirement Savings Plans - the 403(b), 457(b) and DC Plans

“Taking Charge of Your Financial Fitness”

February 8, Mount Zion, Hellman Conf Ctr, 8:00 a.m.
February 10, Mission Bay, (GH) S – 271, 8:00 a.m.
February 15, Mission Center, MCB – 126, 8:00 a.m.

“Enrolling in Your UC Retirement Savings Program”

February 8, Mount Zion, Hellman Conf Ctr, 9:30 a.m.
February 10, Mission Bay, (GH) S – 271, 9:30 a.m.
February 11, Laurel Heights, LHts – 376, 1:00 p.m.
February 15, Mission Center, MCB – 126, 9:30 a.m.
February 18, Parnassus, Toland Hall, 1:00 p.m.

“Determining Your Right Investment Strategy”

February 18, Parnassus, Toland Hall, 2:30 p.m.

“Quarterly Market Perspective”

February 18, Parnassus, Toland Hall, 4:00 p.m.

“Accessing Fidelity’s NetBenefits Website”

February 8, Mount Zion, Hellman Conf Ctr, 11:00 a.m.
February 10, Mission Bay, (GH) S – 271, 11:00 a.m.
February 11, Laurel Heights, LHts – 376, 2:30 p.m.
February 15, Mission Center, MCB – 126, 11:00 a.m.

Refer to these schedules for details and future workshops
Arrange to have these workshops at a meeting in your department
Focus on Your Future!

Usually there can be at least one (or more) workshop(s) per week scheduled at various UCSF locations around town. For more details and listings for upcoming scheduled presentations, please refer to our Workshops and Presentations Schedules menus found at our local UCSF HR/Benefits website.

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