HR Update; August 15, 2008
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In this Edition
- Mandatory Employment Notices and Posters
- Keeping UCSF a Smoke-Free Workplace
- NEW! Conflict Management & Resolution Workshop—Sept. 24
- UC Retirement Readiness Education Programs
Mandatory Employment Notices and Posters
Federal and State Labor Law regulations require employers to post notice of labor laws in appropriate locations with general access for employees and/or applicants for employment. At Your Service includes an updated list of mandatory Federal and State labor laws that must be posted where employees can view them in the normal course of business. Please ensure that these notices are posted in areas used by employees, such as lobby areas, break rooms, and bulletin boards designated for this purpose. Failure to post this information may result in Federal or State penalties for non-compliance.
New posting requirement:
Due to recent Military Family Leave amendments to the Family and Medical Leave Act (FMLA), the Department of Labor has created a notice to be posted alongside the current FMLA poster. View the notice (or look for the link to the notice in the Family and Medical Leave – Federal section on At Your Service).
Revised document title date:
- CAL/OSHA Summary of Occupational Injuries and Illnesses (Prior date: April 2004. Revised: July 2007)
- Fair Employment & Housing Act – California (Spanish version - Prior date: April 2004. Revised: July 2006)
Below are the updated labor laws, which are posted on At Your Service:
- CAL/OSHA Summary of Occupational Injuries and Illnesses
- CAL/OSHA Notice of Safety and Health in the Workplace (Spanish version)
- Fair Employment & Housing Act – California
- Family and Medical Leave – Federal
- Pregnancy Leave – California
- Time Off to Vote - California
- Nondiscrimination (Title 7)
- Unemployment Insurance, Disability Insurance, and PFL Notice
- Workers’ Compensation
Below are the updated labor laws in other languages, which are posted on At Your Service:
- Nondiscrimination (Title 7) – Chinese and Spanish
- Unemployment Insurance, Disability Insurance, and PFL Notice – Chinese, Spanish, and Vietnamese
For more information, please contact your assigned Labor and Employee Relations Analyst.
Keeping UCSF a Smoke-Free Workplace
The UCSF campus will be entirely smoke free effective November 20, 2008, the day of the “Great American Smoke Out.” All designated smoking areas and smoking shelters will be removed. A town hall meeting is scheduled for September 11, 2008 from noon – 1 p.m. at Parnassus in Health Sciences West (HSW) 302 where staff can raise any concerns and ask questions.
For employees who want to quit smoking, there’s still time to take advantage of the smoking cessation classes offered by the Tobacco Education Center. Research has found that implementing a smoke-free policy at medical centers is associated with a decrease in the prevalence of regular cigarette smoking from 16.7 percent to 13.8 percent and a smoking cessation rate of 22.5 percent among employees in the first year alone.
Questions regarding the Smoke-Free Workplace policy may be directed to Mark Gottas at .
NEW! Conflict Management & Resolution Workshop—Sept. 24
Jamie Woolf, MS facilitator of the Conflict Management and Resolution Workshop, points out that conflict is an inevitable part of any working relationship. “In this interactive session, you will assess your conflict style and practice a six step process to cut through the power struggles and move to resolution,” Jamie says.
The key topics that will be addressed include:
- Understand unique styles of dealing with conflict
- Learn to use conflict reduction tools
- Practice using tools to help build your emotional intelligence
- Learn to control unhelpful reactions
- Availability of free or low cost UCSF campus conflict management resources (special presenter Ellen Beilock, UCSF Problem Resolution Center)
The workshop is recommended for staff at all levels including supervisors or managers and serves as an approved elective for the UCSF Supervisory Certificate program. Scheduled for Wednesday, September 24, 8:30 a.m. – 12 p.m., Laurel Heights Conference Center, Chancellor’s Room. Cost is $35.00 per participant. For more information, please contact Eric R. Parks, Human Resources Development and Training, at .
UC Retirement Readiness Education Programs
Please pass this on to your colleagues, circulate invitations, post the actual scheduled workshops happening near your location, or otherwise re-broadcast these weekly reminders about our valuable (free) education programs for faculty and staff. Bring your lunch, your questions, your spouse/partner ...
- UC Retirement Plan (UCRP)—UC’s Defined Benefit Plan
- “The Features of UCRP”
- Coming Again Soon
- Refer to these schedules for details and future workshops
- The Future of UCRP
- UC Retirement Savings Plans—the 403(b), 457(b), and DC Plans
- “Enrolling in Your UC Retirement Savings Program”
- August 27, Parnassus, Toland Hall, 9:00 a.m. – 10:00 a.m.
- August 28, Mission Center, MCB – 126, 11:30 a.m. – 12:30 p.m.
- “Determining Your Right Investment Strategy”
- August 27, Parnassus, Toland Hall, 10:30 a.m. – 11:30 a.m.
- August 28, Mission Center, MCB – 126, 1:00 p.m. – 2:00 p.m.
- “Achieving a Sound Retirement”
- Coming Again Soon
- “Understand the How-tos of Fidelity’s NetBenefits Website”
- August 27, Parnassus, Toland Hall, 12:00 p.m. – 1:00 p.m.
- August 28, Mission Center, MCB – 126, 2:30 p.m. – 3:30 p.m.
- Refer to these schedules for details and future workshops
- Arrange to have these workshops at a meeting in your department
- Focus on Your Future!
Usually there can be at least one (or more) workshop(s) per week scheduled at various UCSF locations around town. For more details and listings for upcoming scheduled presentations, please refer to our Workshops and Presentations Schedules menus found at our local UCSF HR/Benefits website.
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