HR Update; April 20, 2012
In this Edition
- Update on Staff Recruitment
- Payroll Deductions for ScholarShare Program to Resume
- UC Announces New Pregnancy Disability Leave Law
- Benefits Family Member Verification Reminder - Response Due May 17
- Upcoming Development Classes
- Free UC Retirement Readiness Education Programs for Faculty & Staff
- Share Your Bright Ideas
Update on Staff Recruitment
How we recruit top talent in order to support the Chancellor’s strategic goal to be the workplace of choice for diverse, top-tier talent will undergo a significant transformation this year that will enable us to address the Chancellor’s mandate to explore ways to improve how we recruit staff employees and address our commitment within the newly integrated UCSF Human Resources for continuous improvement.
HR leadership is in the process of considering alternatives and options that will lead to design recommendations for improving how we help the university recruit top talent. In the meantime, the employment group has developed an interim business solution that will take effect as soon as the final two service centers (C and D) go live in early May. We anticipate this interim solution will be in effect for approximately six months.
The interim solution will necessitate a shift in roles and responsibilities between the Service Center generalists and Specialty Center recruitment specialists from how they were originally envisioned in the process maps. However those changes will be “behind the scenes” and should be transparent to our departmental customers.
Service Center generalists will continue to work with departmental hiring managers to support the development of job descriptions and requisitions; Specialty Center recruiters will finalize and post requisitions, select screening questions to ensure all applicants meet minimum qualifications, forward resumes to the hiring manager and ensure that once a candidate is selected the requisition in Kenexa/BrassRing is updated, closed and applicant status is up to date and accurate.
During this interim period we are also working on improving the user experience with Kenexa/BrassRing – the technology that allows us to post jobs, accept applications, pre-screen applicants, review applicant letters and resumes and track the status of requisitions.
Revised maps and the detailed business process will be published and distributed shortly.
If you have any questions or need additional information please contact Larry Hickey, Employment Manager; or alternatively the director or a manager in your Service Center.
Payroll Deductions for ScholarShare Program to Resume
Employee contributions to the UC ScholarShare program were temporarily discontinued in November 2011 as the program management transitioned from Fidelity Investments to TIAA-CREF Tuition Financing Inc. The transition is almost complete and many employees enrolled in ScholarShare will see their Scholar Share payroll deductions resume in May based on April earnings. Payroll will be communicating directly to the employees impacted at UCSF. For more information read the news article on At Your Service or visit the TIAA-CREF website.
UC Announces New Pregnancy Disability Leave Law
UCOP recently alerted the campuses that effective January 1, 2012, SB 299 requires that employers maintain and pay for health care insurance coverage for an employee who is on pregnancy disability leave pursuant to California’s Pregnancy Disability Leave Law (PDLL) for a period not to exceed four months over the course of a 12-month period.
Impact: essentially SB 299 extends the period of time UC contributions can continue for employees using Family Medical Leave for a pregnancy leave (from 12 weeks to four months) and ensures those not eligible for Family Medical Leave will receive UC contributions towards benefits up to four months while disabled by pregnancy.
Benefits and Payroll are working directly with employees that may have been impacted by this change. Administrators have been advised to use leave code ‘04’ when coding a Pregnancy Disability Leave and to incorporate the information into related counseling. UCOP is working to update handbooks and factsheets addressing this topic.
Benefits Family Member Verification Reminder - Response Due May 17
Employees with dependents enrolled in benefits have until May 17th to provide the required documentation to Secova, the vendor UC chose to facilitate this audit. You should have received a packet in the mail asking you to provide documentation that verifies their eligibility for coverage (view envelope). Employees that do not comply risk losing their health benefits.
For more details about this deadline, view the most recent Family Member Eligibility Verification article. You may also find the FAQs and the new Family Member Eligibility Verification Page on AYS helpful. If you still have questions please contact Secova at 877-632-8126, 24 hours a day, seven days a week; services are available in multiple languages. Once again, the University would like to thank you in advance for supporting this process.
Upcoming Development Classes
May 7, 2012, 8:30 am-4:30pm>
May 8, 2012, 1-5pm
May 15, 2012, 8:30am–12:30pm
May 18, 2012, 8:30am–12:30pm
May 18, 2012 1-5pm
May 22, 2012, 8:30am–12:30pm
May 23, 2012, 8:30am–12:30pm
May 24, 2012, 8:30am-12:30pm
May 31, 2012, 8:30am–12:30pm
May 31, 2012, 1-5pm
June 5, 2012, 9am-12pm
June 7, 2012, 9am–12pm
June 13, 2012, 9am–12pm
June 19, 2012, 9am–1pm
June 22, 2012, 9am–1pm
Log on to the UC Learning Center to register.
Free UC Retirement Readiness Education Programs for Faculty & Staff
Are you ready for retirement? Start to plan now - it’s never too early. Check the Retirement Readiness Workshop Schedules for new listings today!
Did You Know? You may attend a workshop at any UC campus. Just check the schedule for your preferred location and sign up online.
UC Retirement Plan (UCRP): UC’s Defined Benefit Plan
- Schedule “The Features of UCRP” workshop for your department - click here
- Read about The Future of UCRP
The UC Retirement Savings Programs: 403(b), 457(b) & Defined Contribution (DCP Plans)
- Attend a Workshop at a location near you and make your reservation online - click here for the schedule
- Arrange to have these workshops at a meeting in your department – click here
- Focus on Your Future - Resources
Share Your Bright Ideas
Share your Bright Ideas! Do you have an idea that will change our campus for the better? The UCSF Medical Center, UCSF School of Medicine, and Office of Sustainability now have an online suggestion box for employees to submit ideas that will improve UCSF’s ability to run operations more safely, efficiently, and sustainably. Go to the Bright Ideas website to share, vote and comment on ideas.
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