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HR Update; April 15, 2011

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Research Cluster Director Position

The Pre-Award Cluster Director position (Job Req #35285BR) for the new Pre-Award Cluster is now posted on Brass Ring, in Campus Postings.  We are very excited to open this position to ONLY internal candidates at this time!

Reporting directly to the AVC Research, this position is responsible for initiating and managing a Pre-Award Research cluster at UCSF.  This includes the development and implementation of policy, process, training, and compliance specific to pre-award research administration for Shared Service Teams at UCSF in collaboration with School and UCSF counterparts.

Simply go to Brass Ring, and under Resources in the top left hand corner, select the link for UCSF Internal Candidates Only: Campus Postings.

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Updated Workplace Poster

An updated “This Organization Participates in E-Verify” poster is available via the At Your Service “Mandatory Employment Notices/Posters” portal located at:


Please remove older versions of the poster and replace them with the revised version.  Please note that E-Verify “Right to Work” notices are available from your location’s designated E-Verify Program Administrator. 

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Performance Management Reminder

As members of the UCSF campus community we are all currently engaged in significant efforts toward operational excellence and the variety of change initiatives that will ultimately lead to improved support for our strategic and business objectives.  While the process of transforming our change initiatives into improved organizations can be challenging, it is even more critical that we continue to support the programs and processes currently in place that are designed to help staff clearly understand their work expectations and support their success in achieving those expectations.  An effective performance management process is proven to be an important tool in engaging and supporting staff.  Each member of the UCSF community expects and deserves an annual performance appraisal.

As such, ongoing performance feedback, coaching, recognition and development should be baseline activities that all staff should expect to receive from their managers and supervisors.  Research has shown that supervisors who set clear expectations, providing feedback and rewards, and developing their teams have employees who are more engaged and productive.  For more information on this, and how to measure and develop yourself in these areas, see UCSF Great Manager

Good performance management is much more than documenting an annual performance rating for employees. Effective performance management is an ongoing process of communication between a supervisor and an employee that occurs throughout the year, culminating in formal feedback and evaluation of an employee’s performance level for that year, as well as documented goals and expectations for the next evaluation period.  At UC, performance management is deemed to be so important to organizational success that it is set out as a clear expectation in systemwide policy.  Per Policy 23, Performance Management, the performance of each employee shall be appraised at least annually in writing by the employee’s immediate supervisor.  In addition to the policy, a local guideline was developed that corresponds to Policy 23 which provides enhanced direction and guidance regarding this process. 

In conjunction with the Office of the President, UCSF is interested in ensuring that performance evaluations are conducted in a timely and regular manner in accordance with policy.  We are currently involved in discussions of the development of a uniform system of processes and tools to ensure that every employee across the system has the opportunity to benefit from a well-defined and standardized process.  While these efforts take shape, it is an expectation that all UCSF managers and supervisors ensure that they utilize the current campus performance management tools to fully comply with the University’s performance management policy.  Periodic audits are conducted to ensure annual performance evaluations are completed and on file for every employee.

Questions or comments regarding the performance management process can be directed to your department assigned Labor and Employee Relations Analyst.

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First Time in Mission Bay!!  Career Management Workshops

Nobody cares more about your career than you do!  You owe it to yourself to update your resume, polish your interviewing skills, and learn how to effectively network.  Learn how to manage change as the world and UCSF changes around you.  Do some self-assessment to determine your strengths and your preferences.  Focus on YOU!
If you have any questions, contact Katy Liddell at 476-0420 or .(JavaScript must be enabled to view this email address).

Module 1
Managing Change
Self Assessment
Module 2           
Development Plan
Resume Writing
Module 3                
Module 4            
Resume Critique
Interview Practice

May 3, 10, 17 & 24 (2 to 4 pm)

Log on to the UC Learning Center at https://learningcenter.ucsfmedicalcenter.org/  and search for “Career Planning” in the search box to register.

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OLPPS Inquiry and Entry Update Three-day Training

Review how to navigate within the Online Payroll Personnel System (OLPPS) and learn to accurately add and change payroll/personnel data. Earn your OLPPS entry/update certification. If you have any questions, contact Esther Carmona.

Dates:  April 19/21/22

Location: Laurel Heights 307

To Enroll:
Log on the Log in to the UC Learning Center

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Sign up for the ABOG 2011 Spring Conference today!

The ABOG Spring 2011 Conference, Times, they are A-Changin’: Preparing Yourself for a Future in UCSF,  is next Thursday, April 21st and is open to any staff who wants to attend regardless of whether they are ABOG eligible, ABOG members or not. Some of the exciting topics will include:

Free shuttle services from Parnassus to the Fort Mason center will be provided for attendees. 
To sign up, visit the ABOG Spring Conference website at: http://abogspringconference2011.eventbrite.com/
We’ll see you there!

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NEW!!! Influencing Without Authority – Virtual Workshop

Monday, April 25th 8:30 to 12:00 noon
Effectively exercising influence even when you may not have the formal authority to mandate action is a challenge we all face. This workshop explores the primary strategies of influence – and provides frameworks and tools to select the most appropriate strategy for the circumstances.

The course will be presented by Raj Kapur of the Center for Project Management. Sign up directly on their web site at Influencing Without Authority.

You will need to pay Center for Project Management directly and get reimbursed by UCSF. Cost is $125 per attendee.

Note: This workshop is VIRTUAL! Once you register, you will be contacted by the Center for Project Management. They will give you logon instructions as well as an electronic copy of the courseware.

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Free UC Retirement Readiness Education Programs for Faculty & Staff

Are you ready for retirement? Start to plan now - it’s never too early. Check the Retirement Readiness Workshop Schedules for new listings today!

Did You Know? You may attend a workshop at any UC campus. Just check the schedule for your preferred location and sign up online.

UC Retirement Plan (UCRP): UC’s Defined Benefit Plan

The UC Retirement Savings Programs: 403(b), 457(b) & Defined Contribution (DCP Plans)


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