HR Update; March 23, 2007
In this Edition
- UC reaches agreement with clerical employees’ union on wage increases for low-paid employees
- What’s New in Human Resources
- Announcing the 2007 UCRS ADVISORY BOARD ELECTION For the Selection of Two Board Members
- UC Retirement Readiness Education Programs
- Online W-2’s and Your Personal Data
- Featured March & April Development & Training Courses
UC Reaches Agreement with Clerical Employees’ Union on Wage Increases for Low-Paid Employees
On Thursday, March 22, 2007, the University of California reached an agreement with the Coalition of University Employees regarding wage increases for lower-paid clerical employees. Specifically, the agreement covers employees who earn less than $ 40,000 a year.
The agreement affects approximately 11,800 UC clerical employees, for a total cost of about $2.7 million.
Effective April 1, 2007, employees represented by CUE who earn less than $40,000 a year would receive salary increases as described below:
- An employee in a title with an average salary of less than $30,000 a year would receive a 1.5% salary increase;
- An employee in a title with an average salary of more than $30,000 but less than $32,000 a year would receive a 1% salary increase;
- An employee in a title with an average salary of more than $32,000 but less than $40,000 a year would receive a 0.75% salary increase.
The University has extended a similar proposal for employees in the Service and Patient Care Technical units represented by the American Federation of Federal, State and County Employees, and employees in the Technical and Research Support Professional units represented by University Professional and Technical Employees—and an announcement of similar wage increases for lower-paid employees not represented by unions is expected very soon.
The University is very pleased to have reached this agreement with CUE for lower paid staff in the Clerical bargaining unit. The University appreciates the hard work of the CUE joint compensation committee team in achieving this agreement.
What’s New in Human Resources
This week we are introducing a new series to communicate new or improved Human Resources products or services. I’m pleased to announce some new web-based tools on the HR website. For your reference, we will maintain a list of What’s New in HR items on the web and will be periodically announcing additional products or services in HR Update.
- a “Lookup My HR Client Services Representative” tool, and
HR is focused on providing greater web based self-service tools to UCSF supervisors and staff. We’re developing a number of other web-based applications, including the recently updated online Title and Pay Plan, a dynamic offer letter generation tool, surveys, metric reporting, and an online job description.
Many of these applications will require user to login to the UCSF HR website. Look for more web-based tools on the HR website in the months to come.
Announcing the 2007 UCRS ADVISORY BOARD ELECTION For the Selection of Two Board Members
NOMINATION APPLICATIONS NOW BEING ACCEPTED THROUGH MAY 4, 2007
Nomination applications are invited through May 4, 2007 for an election to be conducted May 29 to June 22, 2007 to select two employees who are not members of the Academic Senate to the University of California Retirement System (UCRS) Advisory Board.
Only eligible active members of the University of California Retirement Plan (UCRP) who are not members of the Academic Senate will be qualified as candidates.
The UCRS Advisory Board develops ideas or new approaches to the provisions of UCRS benefits and communicates them to the President of the University. The UCRS Advisory Board discusses concerns relating to all members, participants and their beneficiaries. A special election website is now available on the At Your Service website at the following URL address: http://atyourservice.ucop.edu/ucrs_election
Both the nomination and voting processes will be conducted online at this site. The site currently focuses on the nomination application period and contains all downloadable nomination materials, as well as prospective candidate information and instructions. Nomination materials are also available at local Benefits offices.
In mid-May, a list of qualified candidates and their statements will be posted at the website. Online voting will be conducted May 29 to June 22, 2007 on At Your Service Online, which will be accessible via the election website. Only eligible active UCRP members who are not members of the Academic Senate will be qualified to vote in the election.
Final election results will be posted at the website shortly after the voting period.
UC Retirement Readiness Education Programs
- UC Retirement Plan-UCRP
- UC Retirement Savings Plans-403(B), 457(B), and DC Plans
It’s never too early to start planning for your retirement years. Now go ahead and ask yourself: “Are my ducks all in a row? Will I be retirement-ready?
Please pass this on to your colleagues, circulate invitations, post the actual schedules, or otherwise re-broadcast these weekly reminders about our valuable (FREE) education programs for faculty and staff. Several of these workshops are also featured at this year’s Finance Day-2007.
- UC Retirement Plan (UCRP)-UC’s Defined Benefit Plan
UC Retirement Savings Plans-the 403(b), 457(b) and DC Plans
- “Achieving a Sound Retirement”
- March 27, Mission Bay, Gen-S271, 12:00 - 1:00 p.m.
- March 28, Mission Center, MCB-126, 10:00 - 11:00 a.m.
- March 29, Laurel Heights, LHts-376, 12:00 - 1:00 p.m.
“Enrolling in Your UC Retirement Savings Program”
- March 27, Mission Bay, Gen-S271, 8:00 - 9:00 a.m.
- March 29, Laurel Heights, LHts-376, 8:00 - 9:00 a.m.
“Finding the Right Investment Strategy”
- March 27, Mission Bay, Gen-S271, 10:00 - 11:00 a.m.
- March 28, Mission Center, MCB-126, 8:00 - 9:00
- March 29, Laurel Heights, LHts-376, 10:00 - 11:00 a.m.
Refer to this schedule for details and future workshops
- “Achieving a Sound Retirement”
Usually there can be at least one (or more) workshop(s) per week scheduled at various UCSF locations around town. For more details and listings for upcoming scheduled presentations, please refer to our Workshops and Presentations Schedules menus found at our local UCSF HR/Benefits website.
Online W-2’s and Your Personal Data
In 2006 UC began a program with the cooperation from the TALX corporation to make W-2 statements available to UC staff. Employees who wish to remove their 2006 W2 data from TALX, may now do so.
UCSF Employees are able to access their W-2 forms at the At Your Service website. If you lose your original W-2 or just need an extra copy, you can log into At Your Service and print a duplicate copy at your convenience and in the privacy of your home.
In addition to this new feature, our campus is participating in a tax preparation pilot program with a third party vendor. You will be able to download your W-2 data into many popular tax preparation services and software packages such as: TurboTax®.
Due to recent employee concerns around information security and the disclosure of information, it is now possible for employees to have their information deleted from our 3rd party vendor TALX. Employee 2006 W2 data was given to TALX for downloading into tax preparation software such as Turbo Tax. If you would like to remove your 2006 W2 data from TALX, please complete the following steps.
- Log into AYSO: http://atyourservice.ucop.edu/
- Go to the Income & Taxes tab, click on W-2. The addition is in the left box beneath “View Your W-2”.
- Click on “Delete data from TALX”.
- Confirm your selection by clicking the “I wish to have my data deleted from TALX Corporation” option.
- Please note that this one-time election to delete data from TALX is irrevocable.
- Ensure the screen comes back with “Confirmed.” You will receive a confirmation via email.
Featured March & April Development & Training Courses
Which of these upcoming space-available March & April classes will help you and your staff perform at top levels?
NOTE: Computer software training courses for April have just opened, so all have space available.
Click on the links below to go directly to specific courses. Or learn more about these and all our classes at: http://training.ucsf.edu/.
HUMAN RESOURCES COURSES
- HR - WORKFORCE PLANNING & EMPLOYMENT This course focuses on HR’s strategic role in recruitment & selection. Wed, Mar 28, 8:30 a.m. - 12:30 p.m., $35
- HR - DEVELOPMENT This course provides an overview of the Development and Training function of Human Resources. Explore adult learning theory, HRD assessment, training design and development, OD initiatives, leadership development, performance management, and career development. Tue, Apr 17, 8:30 a.m. - 12:30 p.m., $35
- HR - LABOR & EMPLOYEE RELATIONS This course provides an overview of the labor and employee relations function of Human Resources, and focuses on the rights and responsibilities of management, unions and employees in a unionized environment. Wed, Apr 25, 8:30 a.m. - 12:00 noon, $35
MANAGEMENT & LEADERSHIP COURSES
- WORKING WITH INTEGRITY: ETHICS FOR THE UCSF COMMUNITY Learn to make decisions about challenging ethical situations arising at UCSF. Ensure compliance with UC and UCSF ethical standards and values. Discuss ethical scenarios and share related experiences in order to learn to make ethical decisions. Wed, Apr 18, 1:00 - 4:00 p.m., $35 Wed, Apr 25, 1:00 - 4:00 p.m., $35
TECHNICAL SUPPORT PARTNERSHIP COURSES
- INFORMATION SECURITY POLICY & PRIVACY PRACTICES This course is intended to help IT professionals understand security regulations and policies along with their UCSF roles and responsibilities. It is strongly recommended for any individual who has system administrator privileges. Mon, Apr 23, 1:30 - 3:30 p.m., $0
BUSINESS PROCESS COURSES
- GENERAL LEDGER & FUND ACCOUNTING USING OLFS WEBLINKS - PART II NEW Build on the general ledger and fund accounting concepts learned in Part I (or in the discontinued Fund Accounting & General Ledger Basics class) as you use WebLinks reports and case studies to reconcile fund balances, correct problems, review year-end transactions, and evaluate STIP. Mon, Apr 9, 1:00 - 4:30 p.m., $35 Mon, Apr 23, 1:00 - 4:30 p.m., $35
- CASH DEPOSIT BASICS Learn to prepare a deposit correctly and to use the UCSF depository closest to your work location. Learn UC policy for cash handling, required frequency of deposits, audit requirements and regulations surrounding the protection of client/customer information and protection of University assets. Tue, Apr 10, 9:00 a.m. -12:00 noon, $35
COMPUTER SOFTWARE COURSES
- ACCESS LEVEL I Learn the basics of designing Access databases; work with Access objects, create and work with tables, and select queries. Wed, Apr 11, 9:00 a.m. - 4:00 p.m., $125
- ACCESS LEVEL II Learn the intermediate features of Access: working with filters and relationships, maintaining data integrity and using advanced form and query features. Fri, Apr 27, 9:00 a.m. - 4:00 p.m., $125
- EXCEL LEVEL I Learn the basic features of Excel, including working with worksheets and basic formulas and functions. Fri, Apr 6, 9:00 a.m. - 4:00 p.m., $125 Tue, Apr 10, 9:00 a.m. - 4:00 p.m., $125
- EXCEL LEVEL II Learn the intermediate features of Excel, including use of names and advanced Excel functions. Tue, Apr 24, 9:00 a.m. - 4:00 p.m., $125
- EXCEL LEVEL III Learn the advanced features of Excel using Macros. Wed, Apr 18, 9:00 a.m. - 4:00 p.m., $125
- POWERPOINT LEVEL I Learn the basic concepts of PowerPoint. Create, edit and print presentations, format text, proof, work with objects, use WordArt and ClipArt, and build and run a slide show. Fri, Apr 13, 9:00 a.m. - 4:00 p.m., $125
- MS PROJECT Learn to use MS Project software to master the basic concepts and theory of project management and apply them to your projects. Mon, Apr 16, 9:00 a.m. - 4:00 p.m., $145
- DREAMWEAVER Learn the basics of Macromedia Dreamweaver Web Development application: navigating the Dreamweaver environment; creating a basic web page; designing a web site, and working with text, graphic images and links. Thu, Apr 26, 9:00 a.m. - 4:00 p.m., $145
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