HR Update; October 10, 2008

In this Edition

Annual Policy Notification, Oct. 2008

Every year, UCSF provides an annual notification of important policies and guidelines to the campus community. You’re encouraged to review these policies and guidelines, which are listed below:

Crime Awareness and Campus Security Act (Clery Act)
Nondiscrimination and Affirmative Action Policy
Policy on Non-Discrimination Regarding Language Spoken in the Workplace
Smoke-Free Workplace
The Federal Deficit Reduction Act
UCSF Guide for Responding to Domestic Violence in the Workplace
UCSF Policy on Sexual Violence and Campus Response/Procedures
University of California Policy on Sexual Harassment
University of California Policy on Substance Abuse
Whistleblower Policy
Zero Tolerance Standard for Workplace Violence

A summary of each policy and guideline is included below, as well as a list of “campus resources.” Questions and concerns should be directed to the individual(s) listed under each respective policy/guideline.

Crime Awareness and Campus Security Act (Clery Act)
The University of California, San Francisco prepares an annual security report, which includes statistics for the previous three years concerning reported crimes that occurred on campus/off campus in University-controlled buildings and on public property within or immediately adjacent to and accessible from the campus. Detailed information

Nondiscrimination and Affirmative Action Policy
It is the policy of the University of California, San Francisco to provide equal employment opportunities to all individuals without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, medical condition (cancer-related or genetic characteristics), pregnancy, age (over 40), citizenship, or service in the uniformed services (as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994). Detailed information

Policy on Non-Discrimination Regarding Language Spoken in the Workplace
The policy of the University of California and of UCSF is clear and in concert with Federal EEOC guidelines, which state that prohibiting employees from speaking their native language in the workplace constitutes discrimination. It is the University’s policy to comply fully with these guidelines, and employees are free to speak their native languages to their co-workers and friends in the workplace. Detailed information

Smoke-Free Workplace
The University of California, San Francisco has adopted a smoke-free campus policy in order to minimize health risk, improve the quality of air, and enhance the environment in all facilities. Except for in officially posted designated smoking areas, smoking is prohibited on University-owned or -leased property, buildings, vehicles, and moving equipment. Detailed information

The Federal Deficit Reduction Act
As a result of new federal legislation, the Federal Deficit Reduction Act provides important compliance information for all staff, faculty, contractors, and agents regarding the federal false claims act, administrative remedies for false claims and statements, the state false claims act, and whistleblower protections under these laws. These laws, including our state Whistleblower Protection laws, play an important role in detecting fraud, waste, and abuse in federal health care programs. For further information regarding UCSF’s requirements for employee education about false claims recovery under the Federal Deficit Reduction Act of 2005, please view the Annual Alert Bulletin.

UCSF Guide for Responding to Domestic Violence in the Workplace
The University of California, San Francisco, is committed to promoting the health, well-being, and safety of its students, faculty, staff, postdoctoral scholars, residents, fellows, and other academic appointees. Domestic violence affects members of the UCSF community directly and indirectly. The “UCSF Guide for Responding to Domestic Violence in the Workplace” provides prevention and early intervention strategies to help effectively address domestic violence in the workplace. It does not address the patient population. For patients, refer to UCSF Medical Center Policy 6.01.02, Domestic Violence Reporting. Detailed information

UCSF Policy on Sexual Violence and Campus Response/Procedures
UCSF is committed to creating and maintaining an environment free of harassment, exploitation, or intimidation, including sexual violence. Such behavior is prohibited both by law and by campus policy. Detailed information

University of California Policy on Sexual Harassment
UCSF is committed to creating and maintaining an atmosphere free from all forms of harassment, exploitation, or intimidation. Sexual harassment, in any form, will not be tolerated. Detailed information

University of California Policy on Substance Abuse
In accordance with “The Federal Drug-Free Workplace Act of 1988” and the “State Drug-Free Workplace Act of 1990,” the unlawful manufacture, distribution, dispensing, possession, use, or sale of alcohol or of controlled substances by University employees and students in the workplace, on University premises, at official University functions, or on University business is prohibited. In addition, employees and students shall not use illegal substances or abuse legal substances in a manner that impairs work performance, scholarly activities, or student life. Detailed information (#150-11)

Whistleblower Policy
Under California law and University policy, members of the campus community are encouraged to bring forward any concerns or allegations regarding improper governmental activities within the University (commonly known as “Whistleblower Complaints"). Detailed information

Zero Tolerance Standard for Workplace Violence
UCSF is committed to maintaining a safe workplace that is free from threats and acts of intimidation and violence. Any act of intimidation, threat of violence, or act of violence committed against any person on UCSF property is prohibited. Detailed information

Campus Resources

Crime Awareness and Campus Security Act (Clery Act)
Clery Act (Campus Security & Personal Safety)
UCSF Police Department
Off-campus tel.: 9+911; on-campus tel.: 911(emergencies); non-emergencies: 476-1414
Non-Discrimination and Affirmative Action Policy and Policy on Non-Discrimination Regarding Language Spoken in the Workplace
Policies
Affirmative Action Department: 476-4752
Smoke-Free Workplace
Campus HR Labor and Employee Relations: 476-3905; Labor and Employee Relations; Smoke-free Workplace Info & Resources
Medical Center Human Resources – ER/LR: 353-4012
The Federal Deficit Reduction Act
Annual Alert
Audit Services: Abby Zubov, Director;
Whistleblower hotline: 502-2810
UCSF Guide for Responding to Domestic Violence in the Workplace
Domestic Violence Response Guide
Sexual and Relationship Violence Overview
Center for Gender Equity, Sexual, and Relationship Violence Resource Program: 476-5223
UCSF Police Department: Off-campus tel.: 9+911; on-campus tel.: 911 (emergencies); non-emergencies: 476-1414
Campus HR Faculty and Staff Assistance Program: 476-8279
Sexual Violence and Campus Response/Procedures
Center for Gender Equity
Sexual and Relationship Violence
Sexual Assault Links
UCSF Police Department: Off-campus tel.: 9+911; on-campus tel.: 911 (emergencies); non-emergencies: 476-1414
Center for Gender Equity, Sexual, and Relationship Violence Program: 476-5223
Campus HR Faculty and Staff Assistance Program: 476-8279
San Francisco Women Against Rape: (415) 647-RAPE (7273)
University of California Policy on Sexual Harassment
Office of Sexual Harassment Prevention & Resolution
Joyce Hammel, Administrative Officer/Coordinator: 476-5186
Policy and Procedure
Campus Resources
Campus Advisors
Drug-Free Workplace
Campus HR Faculty and Staff Assistance Program: 476-8279/Yvette Guerrero, Manager
Campus HR Labor and Employee Relations: 476-3905
Medical Center Human Resources – ER/LR: 353-4012
Student Health Services: 476-1683/Henry Kahn M.D., Director
Office of Student Life: 476-4318/Eric Koenig, Director
Whistleblower Policy
Abby Zubov, Whistleblower Coordinator – Director; hotline: 502-2810; UCSF Whistleblower Policies and Procedures
Policy
Zero Tolerance Standard for Workplace Violence
Policy and Procedure
UCSF Threat Management Team
UCSF Police Department
UCSF Police Department: Off-campus tel.: 9 + 911; on-campus tel.: 911 (emergencies); non-emergencies: 476-1414
Center for Gender Equity, Sexual, and Relationship Violence Program: 476-5223
Campus HR Faculty and Staff Assistance Program: 476-8279
Campus HR Labor and Employee Relations: 476-3905
Medical Center Human Resources – ER/LR: 353-4012
Legal Affairs: 476-5003

Employee Drop-in Flu Shot Clinics Open Oct. 13

UCSF is providing free flu shots (preservative-free) – and raffle prizes ─ at drop-in clinics from Monday, October 13 to Wednesday, October 29. Flu vaccinations are available to staff, faculty, students, volunteers, and affiliates with UCSF identification. New this year is our Flu Vaccination Education Program for Health Care Workers. This narrated PowerPoint presentation will be accessible via the UCSF Occupational Health Services website. Under state law (SB 739) and Title 22, acute care hospitals are required to offer free flu shots to employees, students, and volunteers. This year, only hospital-based staff that declines the vaccination will be required to sign a statement. The form will be available online via the UCSF Occupational Health Services website after completing the PowerPoint education presentation.

The UCSF Medical Center vaccination campaign is part of an effort to reduce the spread of the flu from health care professionals to patients and co-workers. Drop-in clinics will be held at several locations including 2300 Harrison St., China Basin, Executive Park, Laurel Heights, Mission Bay, Mission Center Building, Mount Zion, and Parnassus. Schedules will be posted on the UCSF Occupational Health Services website. Hospital-based employees who received a vaccination outside of UCSF must fax documentation to Occupational Health at 771-4472; OHS will add this documentation to employees’ electronic health records. Flu information is available on the Centers for Disease Control and Prevention website.

UCRP and the Current Financial Crisis

Many employees and retirees are wondering about the effects of the recent volatility in the financial markets on their UC Retirement Plan (UCRP) benefits and the UC Retirement Savings Program. The Information on UCRP and Current Financial Crisis Web page on At Your Service responds to these questions.

Every Step Counts - UCSF Walking Program

Come join UCSF’s Fitness and Recreation Staff for a lunch-hour fitness walk around the Parnassus Campus and Golden Gate Park area. Walks start at 12 noon and will last about 35-45 minutes. These instructor-led walks are open to all UCSF faculty, staff, and students. Get some exercise, improve your fitness level, and meet other walkers. All levels and abilities are welcome. Please wear comfortable clothes and supportive footwear for walking.

Where: Meet at Millberry Union Central Desk, 500 Parnassus Avenue, “J” Level
When: Starting October 2, 2008, every Tuesday and Thursday at 12 p.m.

When you register with the UCSF Walking Program, you’ll receive a free pedometer (while supplies last). The website includes walking routes at various campus locations, tools to track your steps, the opportunity to form walking groups, information on wellness, and more.

For more information, please email:

NEW! October Development & Training Workshops

What training do you and your staff need to perform at your best? Learn more about our new workshops. Simply click the course name below to learn more and to register. For the complete listing of all upcoming Development and Training classes, view the course catalog. Please share this listing with coworkers and those you supervise.

Management & Leadership

How to Conduct Effective Meetings - NEW
How often has a meeting felt like a waste of time? How to Conduct Effective Meetings explores how to run effective meetings so participants are engaged and productive.
Oct 22, 8:30 a.m. – 12:30 p.m., $35

Business & Administrative Processes

UCSF Revised Recharge Review Process - NEW
Does your unit handle recharges? If so, learn what you need to do differently to comply with the revised campus recharge review process implemented this year.
Oct 28, 8:30 – 12:30, $35

Cash Deposit Basics
Oct 16, 8:30 – 11:30 a.m., $35

OLPPS WebLinks – Payroll Personnel Reporting
Oct 14, 9:00 a.m. – 12:30 p.m., $0

General Ledger / Fund Accounting using OLFS Weblinks – Part II
Oct 16, 8:30 a.m.- 12:00 p.m., $35

Career & Self-Development

Build a Partnership with Your Supervisor
Oct 28, 8:30 a.m. – 12:30 p.m., $35

Communication

Write Right! Baseline Business Writing Skills
Oct 22, 8:30 a.m. – 4:30 p.m., $35

Technical Support Partnership

Information Security Policy & Privacy Practices
Oct 15, 1:30 – 3:30 p.m., $0

Computer Software Training - Laurel Heights Campus

Excel 1
Oct 14, 9 a.m. – 4 p.m., $135

Excel 2
Oct 20, 9 a.m. – 4 p.m., $135

Excel 3
Oct 23, 9 a.m. – 4 p.m., $135

PowerPoint 1
Oct 13, 9 a.m. – 4 p.m., $135

PowerPoint 2
Oct 17, 9 a.m. – 4 p.m., $135

PowerPoint 3
Oct 22, 9 a.m. – 4 p.m., $135

Word 2
Oct 28, 9 a.m. – 4 p.m., $135

Computer Software Training - Downtown SF

In addition to courses on the UCSF Laurel Heights Campus, Development & Training offers a full range of computer training (Microsoft, Adobe, Web, and programming) in downtown San Francisco at the office of our computer training provider, AcademyX. To learn more, visit http://training.ucsf.edu. Then, use Search Class Catalog to find a course topic or click the big green Choose Classes and Enroll Online button.

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