Instructions for Departments

Department places employee on Leave-Of-Absence (via appropriate OLPPS Entry/Update procedures).  NOTE: LOA begins on the later of the following dates: The calendar day following the last day on pay status, OR, the date of disability.

Department provides information pertaining to UC statement (per instructions) and returns it to the Payroll Office.   

NOTE: If/when an employee has been on leave-of-absence for six months, the home department may request that a Return-to-Work Review be conducted by Employee/Labor Relations and Disability Management Services.

It is important that all Leaves-Of-Absence Without Pay (LWOP) be documented and processed in order to provide for:

• System-generated notices regarding Basic (UC-Paid) Life Insurance conversion.  Coverage ends following 4 calendar months while on approved LWOP.  NOTE:  Beginning with the end of coverage, there is a thirty-day window (only) to elect conversion.  Contact UCSF HR/Benefits.
• Necessary documentation for purposes of establishing UCRP service credit (if desired) for the period on LWOP.  NOTE:  Upon the return from an approved LWOP an employee may elect to buyback/establish UCRP service credit which was not accrued while off of pay status.  Generally, it is most cost-effective to initiate a Leave Buyback within a three-year window upon return to regular pay status—otherwise the cost escalates.  Contact UCSF HR/Benefits for more details. Employees returning to pay status from a LWOP of more than one calendar month must reinstate all insurance. Enrollment forms must be received by the UCSF Payroll Office (Box 0812) before the end of the last working day within a 31-day period upon return to pay status. Please be sure to notate: "Return from LOA [date]" on the Enrollment, Change, Cancellation form (UPAY 850) .